Executive Admin Assistant

Job Description

The Job
• Administrative duties including managing a schedule, coordinating meetings with both internal and external parties, and handling phones
• Helps manage departmental budget by tracking all incoming costs from vendors
• Prepares and processes expense reports]
• Coordinates travel schedules and arrangements
• Maintains up-to-date contact lists
• Responsible for preparing meeting-related materials in addition to presentations
• Maintains databases/digital filing system for all work
• Help prepare documents pre and post meetings
• Coordinates all departmental supplies
• Manages and prepares for team meetings
• Attend meetings, take notes and track next steps as needed

The Essentials
• 3+ years of experience at executive level admin support and high school education or equivalent.
• Strong verbal and written communications are essential.
• Must be creative and innovative.
• Must anticipate needs and be proactive in preparations.
• Advanced PC skills (MS Word, Excel, and PowerPoint) essential.
• Strong organizational skills and Multi-tasking in fast paced environment.
• Professionalism in dealing with high level of sensitive/confidential information.
• Love and passion for TV (especially kids TV) is a plus

Jobcode: Reference SBJ-g3kvy4-3-137-171-121-42 in your application.