Job Description
Live Nation Entertainment is the world's leading live entertainment and eCommerce company, comprised of four market leaders: Ticketmaster.com, Live Nation Concerts, Front Line Management Group and Live Nation Network. Ticketmaster.com is the global event ticketing leader and one of the world's top five eCommerce sites, with over 26 million monthly unique visitors. Live Nation Concerts produces over 20,000 shows annually for more than 2,000 artists globally. Front Line is the world's top artist management company, representing over 250 artists. These businesses power Live Nation Network, the leading provider of entertainment marketing solutions, enabling over 800 advertisers to tap into the 200 million consumers Live Nation delivers annually through its live event and digital platforms. For additional information, visit www.livenation.com/investors.
THE ROLE
We are seeking an Executive Assistant to provide administrative support to the executive and his organization. This person should be productive while working independently and able to perform well while multi-tasking in a thriving, very fast-paced environment. Must be a team player and experienced in a large global company setting.
WHAT THIS PERSON WILL DO
• Anticipate executive's needs and make sure all work materials are available for a successful work day (ex. agendas for meetings/calls prepared, approved and printed ahead of time, lunch ordered if applicable, etc.)
• Manage calendar, including the coordination and/or setting up of executive meetings, both via conference call and in person, which requires interaction with both internal and external executives and assistants, as well as consultants
• Set up other certain quarterly meetings for Corporate Controller.
• Arrange travel, including transportation, hotel, reservations, meetings and any special needs in the US / international and compile schedules/travel itineraries as needed
• Handle incoming calls and provide information to callers through basic knowledge of the company and respective departments
• Confirm and be familiar with all daily scheduling and travel details; secure lunch when executive has no breaks in the day
• Review and file invoices, update spreadsheets, and handle payment tracking.
• Act as a liaison between executive and various business guests, managers, etc.; coordinate in-office accommodation for guests
• Complete and submit expense reports
• Order department OT meals during quarter financial closes
• Prepare accurate, high-quality presentation materials as needed.
• Assist with department and company event planning and facilitation.
• Administer CPE certification program
• Assist with special projects, errands, research and compile information as needed
Qualifications:
• 3+ years of executive level support preferred
• Bachelor's degree is required
• Tech savvy. Must have strong typing skills and command of Microsoft Office suite including Outlook, PowerPoint, and Word as well as Adobe.
• Ability to use Excel, Box, Zoom, and other internally-used applications a big plus
• Experience working in a finance or accounting department a plus
• Excellent verbal and written communications, interpersonal skills and phone/email manner
• Ability to demonstrate discretion in handling confidential data and dealing with high-level executives
• Experience with coordinating cost-effective travel and meeting arrangement
• Superior organizational and project management skills with attention to detail
• Ability to independently carry-out multiple tasks from start-to-finish with the aptitude to anticipate and prioritize what needs to be done
• Great attitude, and calm and collective in a fast-paced environment; helpful, friendly and diplomatic
• Ability to meet tight deadlines and manage multiple projects at once
• Ability to prioritize needs on the go and exhibits a strong sense of follow through
• Excellent attention to detail and organizational skills
• Responsive to requests including verbal status of open projects
• COVID-19 vaccination will be required for this position subject to legally valid exemptions
If the above description sounds like you and fits your background, apply online at http://www.livenation.com/careers/index.html to join the Live Nation Entertainment team today!
Applicants for employment in the US must possess work authorization which does not require sponsorship by the employer for a visa.
BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network
EQUAL EMPLOYMENT OPPORTUNITY
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.
Jobcode: Reference SBJ-rbookx-52-55-55-239-42 in your application.