Administrative Assistant
Universal Music Group
Santa Monica, CA
Summary of Position
As STARZ continues to expand its footprint internationally via global streaming service STARZPLAY, available in 60+ countries, the Company seeks an Assistant to provide administrative support to the Senior Vice President, International Marketing & Vice President, International Publicity.
Responsibilities
• Provide assistance to SVP & VP and carrying out the functional job tasks associated with the departments' business purpose.
• Manage and maintain executive calendars, assist in meeting preparation, conference room setup, and schedule/coordinate meetings, conferences, teleconferences. Attend and take notes as applicable.
• Implement administrative systems and procedures including answering and directing phone calls, opening and distributing mail, typing correspondence, maintaining department documents, providing a range of support functions for SVP & VP and the department, as needed
• Screen incoming calls and correspondence and respond independently when appropriate
• Arrange domestic and international travel for SVP & VP as needed
• Prepare expense reports & departmental invoices, including coding, scanning, and reconciling; experience with Concur or other expense system preferred
• Develop processes that simplify, automate, and add reliability to all departmental procedures
• Create and maintain department's database and key spreadsheets
• Develop and manage various reports and research as requested by the department
• Develop and maintain cross-functional partnerships with other Assistants and teams to assist with on-site and company-wide events
• Organize team events as applicable
• Work with the Facilities and IT team to maintain office supplies and expedite technology requests
• Maintain confidentiality and discretion for all conversations, meetings, and documents
Qualifications & Skills
• 1+ years of administrative experience
• Strong computer skills including: Outlook, Microsoft Office (Word, Excel, PowerPoint) required
• Strong research ability and experience
• Excellent organization, time, and project management skills
• Exceptional written, verbal, and interpersonal communication skills with the capacity to communicate via text/messenger with a fast response time, and previous experience working with senior executives
• Self-starter with the ability to multi-task, prioritize, and work proactively in a fast paced, high volume, creative and deadline-oriented environment with appropriate time-management and prioritization, and close attention to detail
Nice to Haves
• Bachelor's degree
• Strong knowledge of other languages is ideal
• An interest in the global television and streaming landscape
• A passion for entertainment and pop culture
About
Our Benefits
• Full Coverage – Medical, Vision, and Dental
• Work/Life Balance – generous sick days, vacation days, 11 holidays, and Impact Day
• 401(k) company matching
• Reimbursement – Rideshare Program and Tuition (up to graduate degree)
EEO Statement
Nearest Major Market: Los Angeles
Jobcode: Reference SBJ-rv5ov7-54-81-33-119-42 in your application.
Combining the STARZ premium global subscription platform with world-class motion picture and television studio operations, Lionsgate brings a unique and varied portfolio of entertainment to consumers around the world. Its film, television, subscription and location-based entertainment businesses are backed by a 17,000-title library and the largest collection of film and television franchises in the independent media space.