Full Time Job

Local 174 Coordinator- Facilities & S3 Administration

Sony Pictures

Culver City, CA 02-10-2023
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description
Local 174 Coordinator- Facilities & S3 Administration

The Facilities Coordinator will provide administrative and financial support to Facilities, Backlot Operations and S3 in the processing of payroll, job cost tracking, purchase requests, journal preparation and follow-up with Accounts Payable Department, clients or vendors.

• Archibus - Enter labor hours and costs for materials and services for the purpose of job cost tracking. Create work requests as needed
• Enter data into UKG to process payroll for union employees
• Process required paperwork for union new hires for the Backlot trades
• Collect billable time and materials for Backlot trades and prepare journal entries for weekly service billings, reclassification of labor and correcting entries for multiple departments
• Monitor power usage for stages, analyze and compile data, prepare billing to stage clients
• Research billing issues and respond to inquiries from internal and external customers
• Reconcile Backlot trade purchases from Expendables
• Assist Manager with Ariba transactions
• Special projects as assigned

• Education: AA
• 3-5 years administrative or related experience. Entertainment experience is strongly preferred
• Basic accounting knowledge
• Facilities and Construction trades and union contracts is helpful but not required
• MS Office - Word, Excel and PowerPoint
• Computer savvy with the ability to learn in-house programs (UKG, Ariba and SAP helpful but not required) Experience using Archibus preferred but not required
• Strong analytical skills and sound judgment
• Self-starter, proactive and detail-oriented
• Excellent organizational and time-management skills
• Strong problem solving skills
• Must be flexible with changing job requirements and be able to prioritize
• Ability to meet deadlines and work overtime when required
• Ability to maintain confidentiality

USA - Culver City - Studio Lot - CA01

Jobcode: Reference SBJ-d9j9pk-44-200-168-16-42 in your application.

Company Profile
Sony Pictures

Sony Pictures' global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies.