Executive Assistant

Job Description

Title: Executive Assistant
Department: Sony Pictures Imageworks
Position reports to: Executive Vice President, Sony Pictures Imageworks

Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. (SPE) global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and
technologies.

Sony Pictures Imageworks is located on the unceded traditional territory of the Musqueam, Squamish, and Tsleil-Waututh First Nations. We are committed to respecting traditional lands, and working with communities towards reconciliation.

The Executive Assistant will provide a full range of administrative support for several executives within Sony Pictures Imageworks organization.

Job Description:
- Direct and gatekeep phone calls
- Extensive meeting coordination including event planning. Schedule, prepare and take notes for meetings across multiple calendars
- Organize travel arrangements for a variety of executive staff
- Work alongside and coordinate with several departments within the organization
- Draft, edit, distribute and follow-up on documents and correspondence
- Generate ad hoc reports
- Manage document flow, including creating and maintaining files (electronic)
- Other general administrative duties (processing mail, copying, etc.)
- Process and file expense reports, and pre-approve expenses for direct reports
- Prepare for presentations
- Enter and approve any timecards for direct reports
- Manage multiple special projects
- Additional administrative duties as required

Job Requirements:
- 3-4 years' experience as an Administrative Assistant or similar
- Exceptionally professional, organized and detail oriented; demonstrated ability to organize time, manage diverse activities and meet deadlines
- Able to work independently and work cooperatively in a team setting
- Knowledge of principles and practices of the office organization, planning, records management and general administration
- Strong computer skills (Google Suite, Microsoft Word, Excel, Outlook and PowerPoint)
- Exceptional organizational and interpersonal skills
- Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
- Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
- Common sense, dependability and attention to detail are required
- Utmost discretion for highly confidential information
- Must be a self-starter with a team-player attitude
- Excellent communication skills – written and oral (must have a professional and courteous demeanour)
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, colour, religion, sex, national origin, disability, age, sexual orientation, gender identity, or other protected characteristics.

Jobcode: Reference SBJ-rjnv4b-18-217-73-187-42 in your application.