Coordinator, Rental Billing, and Inventory Control - Set Lighting and Grip

Job Description

Coordinator, Rental Billing, and Inventory Control - Set Lighting and Grip

We are seeking a Coordinator to assist with rental billing and inventory controls for our Set Lighting and Grip department. This individual will provide reports for VP and department supervisors which include Accounts Receivable, Accounts Payable, Set Lighting Rental, Grip Rental and Canvas Rental. They will also assist with everything needed to ensure proper rental of items which includes data entry, inventory control support, hard copy filing, e-filing and handling phones as needed.

RESPONSIBILITIES:

Assist VP, Set Lighting and Grip & Overall Department Support:
• Assist on projects requiring office and admin assistance (billing backup information, inventory control, rental check-in/out, printing pull list, printing contracts, sub-rental tracking). All information to be entered into RTPro. (Rental Tracker Pro)
• Departmental phone support, when needed fielding availability calls to proper SL&G team member.
• Weekly meetings with Set Lighting and Grip Accounting Department to insure consistent protocol / procedures.
• General understanding and maintenance of department shared drive and RTPro file attachment.
• High level knowledge of RTPro, develop knowledge Ariba, Fiori, TAAS and Concur programs. Process AP request.

Billing / Inventory Control Support and Reporting:
• Track non-coded, Bar-coded and RFID equipment by accurately inputting equipment going out on rental and equipment being returned.
• Track sub-rented equipment by accurately inputting equipment going out on rental and equipment being returned. As well as track and confirm equipment has been returned to the sub-rental vendor. Notify department supervisors with any issues concerning Sub-rentals.
• E-file sub-rental quotes to the coinciding sub-rental purchase order.
• Track non-coded, Bar-coded and RFID equipment by accurately inputting equipment going out on rental and equipment being returned.
• Work closing with Set Lighting and Grip Accounting Manager who will oversee all coordinator activities.
• Periodic inventory cycle counts will be issued by Corporate Account and implemented by coordinator and supervise by SL&G accounting department.
• Responsible for pulling and compiling reports such as Current Rentals, Cycle Counts, Rental Equipment Codes, and Sales Equipment Codes
Other Adhoc Duties:
• Data entry, contract printing, printing pull sheets and contracts, as well as anything needed to make certain of a smooth rental process for all involved

QUALIFICATIONS:
• Must have full working knowledge of RTPro systems. Rental, Subrental, Accounts Payable, Accounts Receivable Purchase Order, Inventory Control functions.
• 5-10 years of experience in a rental Billing, and Inventory Control type role
• Strong knowledge of all Set Lighting and Grip equipment
• Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
• Exceptional organizational and interpersonal skills
• Must be detail-oriented
• Must be able to prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Strong interpersonal skills required, possession of a professional and courteous demeanor.
• Common sense, dependability, discretion, and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics

* Sony Pictures - CA - Culver City Area & Studios

Jobcode: Reference SBJ-rj8j0w-18-217-220-114-42 in your application.