Coordinator, Business Affairs - Motion Picture Group

Job Description

Coordinator, Business Affairs - Motion Picture Group

The Coordinator administers and advances our payment and contract administration protocols. The Coordinator interfaces and coordinates with creative, business affairs, legal, payroll, accounts payable, finance, IT, talent agents, outside attorneys, and business managers. The payment process involves processing and submittal, data input across multiple platforms, approval tracking, responding to payment inquiries both internally and externally, drafting correspondence, and extensive follow-up.

The coordinator constantly fields time-sensitive inquiries from various groups, both internal and external. The coordinator also fields all manner of payment inquiries. Business Affairs, creative, and many other groups rely on our department for DARTS database information, most of which is tasked to the Coordinator.

Core Responsibilities:
• Process payments on Fiore & Ariba
• Gather tax & employment documents for payments
• Confirm above documents are correctly completed & assist talent & 3rd parties if not
• Communicate with outside agents, attorneys, business managers, staff about various stages of payments
• Work with business affairs execs, creative execs, attorneys, staff, payroll, accounts payable, finance & labor for Columbia, TriStar & 3K Pics on various issues
• Provide information from the internal database (DARTS) to all above if requested & approved
• Draft correspondence letters
• Track outgoing payments & confirm receipt
• Create new project numbers for MGP development projects
• Set up vendors for payment in Ariba
• Track internal payment approvals
• Maintain & administer writer commencement & delivery forms

Job Requirements:
• BA/BS degree preferred
• 1 - 2 years of experience in Business Affairs administration
• Some finance relevant experiences
• Microsoft Outlook, Excel, Word
• Customer service-oriented, as well as a highly motivated self-starter, and team player
• Computer savvy with the ability to troubleshoot trying to find different alternates to a problem
• Excellent project management skills
• Detailed Organizational skills
• Excellent Oral communication and Writing skills
• Must be a self-starter with a team-player attitude

Ability To:
• Communicate (both oral and written) in a clear and effective way
• Work in a flexible style with the ability to prioritize, multitask and work within tight deadlines, all while ensuring that assignments are completed in a timely and accurate manner
• Show initiative and problem solve
• Demonstrate a professional and courteous demeanor
• Request assistance as necessary to meet project objectives

* Sony Pictures - CA - Culver City Area & Studios

Jobcode: Reference SBJ-rv144n-3-149-233-6-42 in your application.