Job Description
Billing Coordinator
The position of Billing Assistant reports to the Executive Director, Operations and main objective is to collect the daily financial deposits, create the deposits in our operating system (Spirit World), give those deposits to the EVP & GM Operations so that they can be applied to theater accounts which produce the company's main source of revenue. The position is also responsible for daily management of specified theater accounts. The position also supports the operations department with any additional tasks that are required.
Core Responsibilities
Financial Aspects
• Lockbox Bank Account- Responsible for exporting daily deposits from Bank of America account, transferring them into our operating system, and creating deposits for EVP & GM for cash application.
• Wire Deposits- Responsible log into accounting system, extract daily Chase bank statements, create deposits in our operating system for ACH and wire payments received, and give them to EVP & GM for cash application.
• Produce daily Bank of America lockbox statements and Chase bank statements and give copies to Executive Director for review & reporting.
• Inter office Transfers- receive and send intercompany transfers for Sony Releasing, review and confirm transfers are accurate, create deposits in operating system for EVP & GM for cash application.
• Scan/upload all lockbox check, ACH, and wire images into our operating system.
• Responsible for creating separate deposits (additional revenue other than theatrical revenue)- work with other departments to collect proper coding for payment application, creating deposit in our operating system and send to our Finance Department for application. Report all separate deposits to Executive Director for review and allocation.
• Create check banks deposits in operating system, review and confirm deposits, go to bank and deposit check received in our office.
• Responsible for charging credit card payments made to the company and reviewing monthly statements to match daily receipts.
• File all hard copy daily deposits that the EVP & GM has applied- includes attaching bank deposits receipt, filing away each deposit in its respective folder so that all deposits are readily available for Executive Director to review.
Theater Accounts
Responsible for respective theater accounts- review film rental statements, email/ call film buyers/ theater owners weekly & monthly for payments. Collect box office reports, enter and scan into operating system to generate due film rental. Update account information in operating system and file away any necessary paperwork.
Shipping Holds- review each theater account that has a key hold. Responsible to collect any film rental past 30 days, guarantees, and advances due before key can be released.
Weekly Print Hold/ Finance meeting- update the department on theater account status, notify the EVP & GM and Executive Director of any issues with accounts and determine a solution. Review upcoming key holds for theaters.
In addition, this position:
Cover phones for Co-Presidents several times a week or when needed and assist them with any administrative needs.
Assist the operation department with any additional tasks.
Requirements:
Moderate billing/ Accounting experience. Multi task. Ability to communicate well written and orally. Take direction well. Deal with difficult people and conflict in a professional manner. Knowledge of Microsoft Word, Excel, Powerpoint, and Outlook
* Sony Pictures - NY - New York City
Jobcode: Reference SBJ-rnxvp5-35-175-246-88-42 in your application.