Administrative Assistant, Motion Picture Group

Job Description

Administrative Assistant V, Sony Pictures Motion Picture Group

The Administrative Assistant V will provide a full range of administrative support for a senior film executive within Sony Pictures Motion Picture Group and will be responsible for handling phones, calendars, filing, drafting, meeting coordination, travel arrangements, expense reports, and general senior-level office duties.

Responsibilities:
• Help facilitate communication between the Executive's office and other internal and external parties, demonstrating leadership, trust, and support with senior management team
• Ideally, generally familiar with the many facets of feature filmmaking – i.e., development, physical production, post-production, and business/legal affairs.
• Act as key contact to all executives, filmmakers, and talent representatives on all projects
• Responsible for calendar management and heavy meeting planning involving frequent changes
• Handle day-to-day telephone communication including rolling high-volume calls, redirecting calls to appropriate departments, and relaying timely messages
• Handle complex travel arrangements including upkeep of frequent flier accounts, car service, flights, and hotels, mostly utilizing online resources and anticipating frequent changes. Make restaurant reservations, and create and provide detailed directions for all travel as needed
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Provide administrative support to the department, as needed, including department group requests for building services, conference rooms, catering, telephone service, hardware and software purchases, ordering office supplies, and new Executive on-boarding, etc.

Requirements:
• At least 5 years experience as an administrative assistant
• Strong typing and computer skills (MS Office); comfortable taking dictation
• Exceptional organizational and interpersonal skills
• Must be willing to work long hours, including early mornings, nights, and weekends as needed
• Must be detail-oriented and capable of handling confidential matters with absolute discretion
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)

*As part of our commitment to health and safety, all US non-union and O.P.E.I.U. Local 174 applicants and employees must submit proof of vaccination against COVID-19 or request and obtain approval of a reasonable accommodation based on disability or a sincerely held religious belief, practice or observance. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.
* Sony Pictures - CA - Culver City Area & Studios

Jobcode: Reference SBJ-rv9nq7-3-141-100-120-42 in your application.