Administrative Assistant - International Production

Job Description

Administrative Assistant III- Sony Pictures International Production

The Administrative Assistant III will provide a full range of administrative support for EVP including handling phones, calendar, filing, drafting correspondence, meeting coordination, travel arrangements, scheduling.

Responsibilities
• Word processing (composing and generating letters, memos and fax cover sheets)
• Handling phone calls
• Scheduling travel for executive as well as for any of executive's projects (producers, writers, actors, directors)
• Distributing and following-up on documents
• Liaise w/ executives & assistants within Sony, as well as other production companies, studios, agencies, law firms, management companies
• Updating databases and lists
• Scheduling and preparing for meetings and handling calendar
• Extensive reading
• Track external projects/talent schedules, and availability of writers/directors/actors
• Processing expense reports
• Process reimbursement expenses for project participants (Producers, Writers, Directors, Actors)
• Responsible for processing/handle sensitive intellectual property
• Managing document flow, including creating and maintaining files (electronic and hard copy)
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required

Qualifications
• 1 - 3 years experience as an administrative assistant
• Second language French, German or Korean is preferable
• Strong computer skills (Microsoft Word, Mac, familiarity with Blackberry)
• Exceptional organizational and interpersonal skills
• Must be detail-oriented
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to constant change
• Dependability, and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Must use discretion in this job daily

* Sony Pictures - CA - Culver City Area & Studios

Jobcode: Reference SBJ-g619pj-3-22-51-241-42 in your application.