Executive Assistant

Job Description

As an Executive Assistant, Ultra Records, you will provide front-line support services for an enormously active, creative music industry executive.

What you'll do:
• Gate-keeping and monitoring the flow of multi-platform communications to and from the Label Executive.
• Serve as liaison between the executive and artists, managers, attorneys, publishers, producers, writers and internal staff.
• Keep executive organized and abreast of urgent issues.
• Handle all travel arrangements for executive.
• Provides clerical support including but not limited to; preparing responses to correspondence, maintain expenses, creating meeting agendas and managing calendar.
• Remain in constant communication with all departments of the label and corporate headquarters.
• Make quick and accurate decisions when executive is unavailable.
• Keep up-to-date on music business news.
• Assist in keeping executive up-to-date on company initiatives, marketing, concerts, promotions and issues.
• Oversees the maintenance of office physical and digital files.
• Assists with special projects by serving as the project manager and event planner.

Who you are:
• 2 years of substantial assistant experience supporting either a music industry executive or entertainment executive.
• Strong interest and knowledge on entertainment industry, specifically pop/dance music.
• Excellent oral and written communication skills.
• Working knowledge of MAC office software.
• Ability to work with a diverse group of colleagues.
• Excellent in-person and phone customer service skills and ability to maintain focus in a busy office environment.
• Extremely organized and detail oriented while working in a fast-paced environment, sometimes under pressure.
• Able to handle confidential information with a high level of professionalism and discretion.
• Ability and interest to travel domestically and internationally, if needed.
• Flexibility re your schedule.
OT and off hours work is a strong possibility.
• Passion for electronic and dance music is a major plus.
• Excitement about working for a close knit team-oriented label and culture.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

Jobcode: Reference SBJ-d9b0nk-3-140-185-170-42 in your application.