Assistant, Release Planning

Job Description

Epic Records is seeking an Admin. Assistant, Release Planning that will provide administrative support to Senior Director, Release Planning & Production to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

What you'll do:
• Assist the head of Release Planning & Production, including maintaining the weekly release planning meeting invite, answering phone calls, calendar scheduling, shipping pre-release & sensitive physical product to partners, organizing physical promotional product at the office, and other various administrative duties
• Provide back-up support for other members of the department as needed
• Handle confidential pre-release assets and information responsibly
• Provide accurate metadata to other Epic and Sony departments, using discretion and being mindful of confidentiality
• Field audio/video promotional requests via AOMA and Promo Tool systems
• Create and schedule artist Merchandise products in the GRPS/CDS systems
• Create and schedule Ringtone and Ringback products in the GRPS/AOMA systems
• Create download code fulfillment pages with outside vendors and assign download redemption codes for Vinyl inserts and Promotions/Commerce contests
• Enter and track JIRA tickets for audio and video QC and upload to Sony delivery systems
• Enter keywords and YouTube descriptions for videos
• Work with the Video Promotion and Digital Operations to set up and maintain VEVO pages
• Help obtain credits and metadata information, at times entering and maintaining that information in the GRPS label copy system for digital and physical products
• At times oversee copyright and business affairs clearances for digital/physical products

Who you are:
• College graduate preferred with 1 year of previous administrative experience in the music business preferred.
• Flexibility in adapting to re-prioritized tasks.
• Strong and professional written and oral communication skills.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

Jobcode: Reference SBJ-gpnjje-3-138-114-38-42 in your application.