Administrative Assistant, Video Production

Job Description

This position provides administrative support and is responsible for coordinating all aspects of the video production. This individual serves as a liaison between a variety of internal departments, management, and external contacts

What you'll do:
• Provide strong administrative support, including but not limited to maintaining calendars, processing and tracking expense reports, answering phones, ordering supplies/product
• Assist with video solicitation, circulation of budgets for approval, pre-production needs (wardrobe, rider requests, glam, security etc.), rough cut distribution, and final delivery of videos
• Maintain video treatment and project files, all costs related to each production project and facilitate payments and contracts with A&R Administration department
• Create and maintain databases (directors, production company, stylists, hair/makeup, editors, DP's etc)
• Book employee and artist glam, travel, hotels, and transportation
• Track payments and contracts between production companies and Columbia's A&R Administration
• Assist with video productions, meetings, and events on location as requested
• Act as a liaison with other departments, executives, employees, clients and external partners to provide assistance with miscellaneous requests in a timely and efficient manner
• Organize and submit ticket buys for the department

Who you are:
• Bachelor's Degree preferred
• Passionate music fan with prior video production experience preferred
• Prior administrative experience in a professional business environment preferred

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development

Time off for a winter recess

Jobcode: Reference SBJ-rj2qo0-13-59-82-167-42 in your application.