Administrative Assistant, Film & Television Licensing

Job Description

Columbia Records Film & Television Licensing handle all creative pitching and clearance for our frontline repertoire representing the entire roster across film, television, trailers, promos, sports, gaming, podcasts, apps, live stage and soundtracks. Our partners include the film studios, television networks, streaming services, music supervisors, trailer houses, editors, producers, gaming companies and the professional sports leagues.

The position reports to the Senior Vice President of Film & Television and will work closely with all members of the department to ensure that the team complete all set objectives. The Administrative Assistant is an ambitious, extraordinarily detail oriented team player who is both motivated to learn and highly adept. The right candidate respects and appreciates the great responsibility of representing Columbia recording artists within visual media.

What you'll do:
• Sort scheduling, handle meeting preparation, file expenses, and arrange travel
• Research/track potential film and television projects
• Submit weekly reports for upcoming project releases
• Create music blasts with audio/video assets, press releases, marketing details
• Maintain databases for artist management contacts and partner lists
• Oversee audio and asset management both internally and externally
• Update contacts, artist reports, airdate/media tracking calendar
• Manage guest lists/ticketing for shows/showcases
• Develop creative pitches for external partners

Who you are:
• Creative and pragmatic thinker with a positive attitude
• Fundamental understanding of music licensing with an interest in film/television/gaming/sports
• Proactive, flexible, self-starter with strong problem solving, interpersonal skills, and attention to detail
• Professional communicator in all manners both internally and externally
• Use of discretion and the maintenance of high levels of confidentiality
• Exceptional organizational and time management skills
• Keen eye for aesthetic value and creative design

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess
• The anticipated annual base salary for this position is $40k.

Jobcode: Reference SBJ-gx8zmo-3-16-76-43-42 in your application.