Administrative Assistant, Business and Legal Affairs

Job Description

As an Administrative Assistant, Business and Legal Affairs you will directly support a senior vice president and three attorneys with everyday functions of the office. Additionally, the position requires frequently backing-up additional attorneys and interaction with staff throughout the company.

What you'll do:
• Perform administrative tasks for assigned supervisors (answering phones, sorting mail, manage calendars, maintain contact lists, arrange meetings, make travel arrangements, process expenses, draft correspondence, order supplies, scan & file contracts/agreements, maintain legal binders, etc.)
• Maintain and/or circulate multiple internal rosters
• Maintain weekly status sheet reports
• Submit monthly AFTRA spreadsheet
• Distribute paperwork to new artist's management
• Transcribe artist lyrics for A&R Administrators
• Research & pull agreements from Carma; circulating paperwork (physically and digitally)
• Follow up with A&R Administrators and BLA attorneys about agreements and paperwork
• Prepare time sensitive agreements & other documents for execution; distribute agreements & related correspondence
• Prepare and distribute Music Video Agreements on an as needed basis, follow up with production companies in order to ensure all necessary releases are received.
• Proofread and edit agreements and deal memos as needed

Who you are:
• Bachelor's Degree preferred
• Minimum (1) year previous work or internship experience, ideally in a legal capacity required
• Basic knowledge of the music industry, entertainment law and/or intellectual property preferred
• Previous experience within the music or entertainment industry is strongly preferred
• Experience working with contracts and various intellectual property matters preferred
• Experience working with confidential and sensitive content preferred
• Strong proficiency in Microsoft Word, PowerPoint, Excel and Outlook
• Ability to prioritize, multi-task , problem solve and work well under pressure
• Detail oriented with excellent organizational skills
• Strong written, verbal, analytical and interpersonal skills

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

Jobcode: Reference SBJ-r0wme1-3-139-72-78-42 in your application.