Manager, Corporate and Special Events

Job Description

Sesame Workshop is looking for a Manager, Corporate and Special Events. The Manager, Corporate and Special Events responsibilities include management of Walkaround Character Properties and coordinating and executing of multiple hybrid/in-person/virtual events, productions, and conferences. Other responsibilities include the oversight of all department contracts, invoice/reimbursement, budget allocations and other administrative functions.

The Corporate Events division is a cross-functional service department utilized by all facets of the organization. Events include, but are not limited to, Muppet and executive appearances, conferences, advisory meetings, activities for the Board of Directors, and partner events.

Character Walkaround Properties Role:
• Manage and oversee all facets of the Walkaround Properties subdivision
• Responsible for the overall budget and contractual deliverables
• Overseeing Walkaround events from inception to execution; finalizing contracts, production documents, invoicing, reporting actualized costs
• Serve as a liaison between internal and external partners and stakeholders
• Hire, onboard and manage staff for walkaround and other applicable event projects
• Travel as a ''handler'' for events.

Responsibilities:
• Create event documents; production schedules, timelines, run of shows, executive agenda, briefing packets and budgets
• Work in tandem with procurement, finance, and legal teams to align internal and cross-functional processes for all corporate events
• Maintain a tracking, filing and payment system for all team contracts and invoices
• Collaborate with Brand Creative teams to strategize and align concepts or creative assets and other marketing collateral
• Work with production leads/crews to ensure Muppet talent and executive tech riders are functioning seamlessly
• Maintaining a database of SharePoint project-based information, analytics, and meeting notes
• Oversees the post-event coordination, including but not limited to debrief meetings, recognition to key constituents, financial reporting and data transfer
• Perform site visits and attend walkthroughs
• Occasional travel is required

Administrative Duties:
• Tracking legal documents, expense reports, budget actualization, report preparation
• Overseeing implementation of organizational systems
• Office maintenance serving as point of contact for facilities issues, office space, storage management, and maintenance of staff PTO calendar

Skills:
• Bachelor's Degree. 3-5 years of experience managing events or related
• Strong writing and communication skills
• A collaborative, team-oriented attitude
• Impeccable attention to detail, extremely organized with the ability to handle multiple tasks efficiently
• Proficient in time management and prioritization skills
• The flexibility to work early mornings, late evenings and occasional weekends due to the nature of our events
• Proactive, self-motivated, assertive, and able to effectively manage projects independently with an entrepreneurial mindset
• Eager and responsive to learning new tasks
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, etc.), internet research and social media tools
• Understanding of the non-profit industry a plus.

Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Jobcode: Reference SBJ-rnj5b3-3-137-172-68-42 in your application.