Administrative Assistant

Job Description

Sesame Workshop is looking for a Freelance Administrative Assistant. The Administrative Assistant will provide daily administrative support and will manage support functions for the department. As a part of a dynamic and changing organization, the Department Administrative Assistant will need to be an innovative, hands-on team-player. S/he will continually exercise frequent independent judgment while performing administrative duties and develop, implement, assess, and maintain strong knowledge of systems and procedures.

Responsibilities:
• Administrative duties such as filing, copying, calendar management, obtaining signatures, scanning, tracking documents, note taking, expense report preparation, asset cataloging, contract approval
• Development and implementation of organizational systems
• Preparation of internal and external written communications and multi-media presentations; proofreading and fact-checking
• Trip preparation includes arranging travel, creating itineraries, and creating travel briefing documents
• Meeting preparation, including ordering food as needed
• Office maintenance including supply ordering and unpacking, supply drawer organization, serving as a point of contact for facilities issues, office space, retrieving department mail, storage management
• Department communication management includes obtaining and consolidating information from project teams in order to share periodic updates
• Other admin support as requested

Basic Qualifications:
• 1-2 years experience in a comparable position
• Experience with MS Office Suite
• Strong organizational and communication skills: the ideal candidate is a stickler for details and is highly organized
• Strong time management skills
Other:
• Ability to work independently and collaboratively, diverse workload, and work closely with coworkers
• Proactive team player with an ability to spot inefficiencies, and propose effective solutions (creative problem-solving skills)
• Results-oriented

Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Jobcode: Reference SBJ-g4zpw1-3-138-113-188-42 in your application.