Supervisor, Administration

Job Description

Overview

Who We Are

SAG-AFTRA is the iconic American labor union that represents approximately 160,000 media professionals. SAG-AFTRA employees support our members and thrive on securing the strongest protections by negotiating the best wages, working conditions, health and pension benefits. We preserve and expand members' work opportunities, vigorously enforce our contracts and protect our members against unauthorized use of their work.

Responsibilities

What You'll Do

The Supervisor, NY Administration reports to Senior Manager - Administration, assists with overseeing the NY Administration department, NY headquarters office, and supports Administration projects as needed.

(This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)
• Serves as a primary point of contact and liaison with other offices, individuals, and external associates on a range of specified issues related to the NY office and/or the Administration department.
• Participates in the development of office administration by implementing and enforcing office administration procedures and policies, and advising on measures to improve the efficiency and cost-effectiveness of the NY office.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• Inspects office equipment, furnishings, and structures to determine the need for repairs or renovation, and conducts proactive maintenance to ensure that basic facilities are well-maintained.
• Assists the NY Administration department with approval of expenditures for office equipment maintenance, leasing and rental agreements for effectiveness and compliance.
• Assists the NY Administration department with coordination of activities with vendors.
• Assists the NY Administration department by overseeing office safety and security in consultation National Administration.
• Assists the NY Administration department by overseeing and ensuring ensuring effective communications with building management.
• Assists in the coordination of special projects as appropriate.
• Oversees mailroom and reception operations.
• Maintains departmental records and databases.
• May be responsible for lifting and moving heavy items.
• Perform other duties as assigned or as the situation dictates.

Qualifications

What You'll Need

We want to make sure you're successful. To be considered, you must have:

(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)
• Knowledge of office management principles and procedures, and ability to apply administrative and procedural decisions to time sensitive requests and tasks.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Able to learn, apply, and delegate knowledge of courier, post office, and various delivery services requirements; mailroom processes; and record management practices.
• Able to operate mailroom and office equipment.
• Able to create, compose, and edit written materials.
• Able to lift up to 50lbs.
• Strong information research and records management skills.
• Expert organizational and clerical skills: high degree of attention to detail and time management to plan and prioritize daily tasks, identify delays and errors, and maintain records.
• Expert interpersonal skills: high degree of patience and tact, and must be able to cultivate relationships with people from diverse backgrounds, both internally and externally.
• Proficient in PC applications and Internet-based systems.
• Strong communication skills in English, both oral and written.
• Able to use sound judgment, discretion, and maintain confidentiality.
• Able to organize, prioritize and coordinate multiple assignments and projects; able to thrive in a highly dynamic work environment; able to develop creative solutions.
• Capable of holding oneself and others accountable to a high level of performance and integrity.
• Capable of taking direction from more than one supervisor.
• Able to maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA's sole discretion.
• Must be available and willing to work extended hours (and/or overtime for applicable non-exempt positions) per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.

MINIMUM QUALIFICATIONS:
• High school diploma or equivalent.
• 1-2 years of facilities or office management experience.

PREFERRED BACKGROUND:
• 3-5 years of facilities or office management experience.
• Completed degree(s) from an accredited institution strongly preferred.
• Proven experience in project management preferred.

What You'll Get

We are a great place to work because we offer:
• Colleagues that are passionate about what we do and how they contribute to our mission
• Balance between work and home life responsibilities
• Affordable and comprehensive medical and dental plans
• Generous pension plan
• Employee discounts and perks

Jobcode: Reference SBJ-gx6xvz-18-188-175-182-42 in your application.