Program Manager, Administration

Job Description

Overview

Who We Are

SAG-AFTRA is the iconic American labor union that represents approximately 160,000 media professionals. SAG-AFTRA employees support our members and thrive on securing the strongest protections by negotiating the best wages, working conditions, health and pension benefits. We preserve and expand members' work opportunities, vigorously enforce our contracts and protect our members against unauthorized use of their work. ​

Responsibilities

What You'll Do

This position will primarily be responsible for managing the facilitation of large-scale member events, membership meetings, and other annual events as needed as well as the day-to-day coordination of member meetings and other events in conjunction with the national Communications and Marketing department.

(This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)

ESSENTIAL DUTIES & RESPONSIBILITIES:
• Plan and oversee all logistical and creative elements for events, including conferences, key networking industry gatherings, and membership events that serve to engage the SAG-AFTRA community.
• Primary point person for all events.
• Manage and find ways to improve and optimize the programs by adding new programs, streamlining planning processes, and coordinate marketing of events.
• Responsible for coordination and management of all staff and member volunteers, ensuring that proper introductions are made between event attendees and key figures. Also responsible for troubleshooting and resolving issues as they arise.
• Provide special assistance to senior staff for specific projects on an as needed basis.
• Perform other duties as assigned or as the situation dictates.

Qualifications

What You'll Need

We want to make sure you're successful. To be considered, you must have:

(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
• Superlative interpersonal skills: high degree of patience and tact, and must be able to cultivate relationships with people from diverse backgrounds, both internally and externally.
• Proficient in G-Suite including Google Slides, Sheets etc., PC applications and Internet-based systems (55 wpm minimum). Excellent knowledge of social media.
• Strong communication skills in English, both oral and written; consultative skills to gain the respect and trust from staff and leadership alike in building impactful solutions.
• Able to use sound judgment, a high level of discretion, and maintain confidentiality.
• Able to organize, prioritize and coordinate multiple assignments and complex projects; able to thrive in a highly dynamic work environment; able to develop creative solutions.
• Strong writing and public speaking skills.
• Must have professional presence and self-assurance to interact with industry leaders, key executives, high-profile members and entertainment industry partners.
• Must be flexible and cooperative in accepting various assignments.
• Able to organize, prioritize and coordinate multiple tasks under deadlines.
• Must be able to work in a challenging environment where constructive feedback from others is encouraged.
• Must be available and willing to work extended hours per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.

MINIMUM QUALIFICATIONS:
• Bachelor's degree required from an accredited college/university or comparable industry experience required.
• 5-7 years of related work experience in special events planning in a fast-paced environment.
• Advanced computer skills.
• Excellent written communication skills.

PREFERRED BACKGROUND:
• Union or labor industry experience is highly preferred.
• Experience in the entertainment industry or a creative environment is highly preferred.
• Some supervisory experience a plus.
• Experience coordinating large-scale events preferred.

What You'll Get

We are a great place to work because we offer:
• Colleagues that are passionate about what we do and how they contribute to our mission
• Balance between work and home life responsibilities
• Affordable and comprehensive medical and dental plans
• Generous pension plan
• Employee discounts and perks

Jobcode: Reference SBJ-gwjmqy-3-135-213-214-42 in your application.