Executive Assistant

Job Description

Overview and Responsibilities

As an Executive Assistant at Pluto TV, you will be providing administrative support to the SVP, Marketing and the SVP, Programming. In this role, the assistant is responsible for managing schedules, coordinating meetings, and collating reports for meetings in the Business department. The ideal candidate is well organized, solution oriented, and able to take initiative.
• Providing full administrative support while managing daily operations of the SVP, Marketing and the SVP, Programming, including trafficking correspondences and maintaining the flow of meetings
• Managing complex calendars, scheduling appointments, and meetings as necessary
• Coordinating a high volume of both domestic and international travel schedules
• Serving as the liaison and gatekeeper to external stakeholders and staff ensuring timely and appropriate management of all inquiries
• Working independently and/or as a team member on various projects.
• Preparing, editing, and/or distributing meeting agendas, memos, correspondences
• Handling audio/visual video conferencing and teleconferencing requests
• Preparing visual aids for presentations which could include preparing and updating Powerpoint documents
• Maintaining various department files
• Handling all other administrative tasks as requested

Basic Qualifications
• 3-5 years administrative experience
• Proficient in Google Suite and Microsoft Office applications: PowerPoint, Word, and Excel
• Ability to maintain confidentiality regarding sensitive issues or information
• Ability to interact with individuals at all levels of an organization
• Proven ability to work under pressure, perform efficiently, handle multiple high priority tasks simultaneously, and meet tight deadlines
• Strong interpersonal skills to create and maintain positive and effective working relationships
• Bachelor's degree or the equivalent required

Jobcode: Reference SBJ-g63o8g-216-73-216-48-42 in your application.