Creative Content Coordinator

Job Description

RESPONSIBILITIES:
• Coordinate the day-to-day filming and production-related meeting schedules of the Creative Content team
• Work with the team to assess needs and arrange film crews for capturing studio b-roll footage and interviews, production requests (such as weekly shot briefings), and external shoots
• Plan and draft schedules for film shoots and coordinate schedules for talent
• Assist with film equipment setups and breakdowns; act as production support on film shoots, as needed
• Work with internal and external crews to communicate details about shoots including but not limited to: location updates, reminders of requirements, list of questions for interviews, schedule changes, etc. with the goal of keeping shoots on-track
• Arrange grooming for interviews, work with talent managers and hair/makeup agents
• De-shine talent for b-roll and interviews
• Prepare and run teleprompter for shoots requiring a script, as needed
• Acquire the appropriate legal clearances and approvals for filming locations, interview subjects, and third-party footage
• Manage crew lists and ensure all information is recorded for future reference and credit needs
• Understand shoot-related costs relevant to the scope of their work and the impact to the budget in partnership with production leads
• Build and maintain relationships with a large number of production support staff across the studio, from Production Assistants to Producers
• Track major production landmarks and recording sessions with various animated film projects, and communicate all opportunities to CC Manager and Directors
• Regularly check in with CC team members regarding workload, meeting targets, outstanding needs, etc. and raise to team leadership as needed
• Work with teammates to identify a project management tool; use tool to track team's CC projects through all stages of production
• Occasionally act as script supervisor during talent recording sessions
• Maintain a detailed understanding of the animation production pipeline, show hierarchies, and role assignments
• Communicate weekly updates to all partners related to documentary opportunities with studio and voice talent
• Build supplemental assets including credits, lower thirds, Keynote presentations, project metadata, and relevant in-studio signage
• Assist with the tracking, research, and legal aspects at every stage of the filmmaking process from Development through Post Production
• Proactively identify ''holes'' or opportunities for improvement, and identify ways to address them to optimize team workflow
• Take notes during reviews and meetings as the need arises
• General administrative duties include creating spreadsheets, processing invoices, updating calendars, occasionally answering phones, etc.
• Participate in content brainstorms and reviews
• Help with event planning as needed
• QC master files, transcripts, subtitles, and Blu-rays as needed

QUALIFICATIONS:
• 2+ years' work experience in film production and/or project management, including a solid understanding of post-production process and terminology, a plus
• Strong administrative, time management and multitasking skills
• Proficiency with Mac/PC, including Microsoft Word and Excel; familiarity with Google Suite
• Must be a very strong written and verbal communicator with excellent follow-through
• Must be proficient at complex scheduling; ability to plan and execute fluid shooting days; excellent problem-solving skills
• Must be self-motivated, collaborative, execute with minimal guidance, and work well as part of a team
• Must be positive, optimistic, and flexible
• Ability to balance big-picture planning while focusing on day-to-day details
• Interest in the documentary genre and/or experience in documentary filmmaking a plus
• Photoshop/graphics experience a plus
OTHER FACTORS:
• Ability to lift up to 40 lbs.
• Opportunity to travel both domestically and internationally, on occasion
• May be required to work evenings and weekends, on occasion

Jobcode: Reference SBJ-d888wk-3-137-220-120-42 in your application.