Full Time Job

Production Coordinator


New York, NY 07-21-2022
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description
About Us:

Tentpoles, Events, Music & Specials (TEMS) is a cross-channel group (BET, CMT, MTV/VH-1, Nickelodeon & Paramount+) primarily focused on ''in-house'' or ''internal'' productions. The group has an overview of tentpoles, events, music series, video programming series, and specials whether in-house or 3rd party, as well as licensed productions. Examples of in-house productions this group oversees: MTV Movie & TV Awards, MTV Video Music Awards, CMT Music Awards, BET Awards, Black Girls Rock, NAACP Image Awards, Nickelodeon Kid's Choice Awards, CMT Crossroads, CMT Artist of the Year, Unplugged, Paramount+ Cradle to Stage, Yo! MTV Raps, Behind the Music, and much more. As in-house production, we oversee all aspects of physical production; budgeting, scheduling, vendor negotiations, on-site execution, and ensuring productions are adhering to Paramount standards and policies.

The department is looking for a Production Coordinator to join the TEMS team. This position will be supervising Production Assistants and other crew as needed and will directly report to the Sr. Director or Director of PM, Line Producer, or Production Manager.

Responsibilities include but are not limited to:
• Work closely with production managers, and production staff, as well as, internal producers to examine the needs of each production
• Collaborate with internal and external partners to create clear and effective lines of communication
• Work within the structure of the company's financial software systems
• Create purchase orders and assist vendors with financial software as needed
• Create deal memos for crew and project-based staff
• Negotiate rates and terms with vendors, suppliers, and personnel as needed and directed
• Create and maintain contact sheets, call sheets, and other documents needed for all productions
• Set supervision on small-medium size shoots
• Set supervision for set-up and load-out during on-site production
• Schedule & facilitate meetings as required
• Maintain, review and update all production files on a regular and ongoing basis (SharePoint site)
• Assist team leaders by helping ensure on-site locations are well maintained with catering, medics, and other facilities needed to have a safe and healthy environment
• Coordinate with other internal departments as needed to ensure all legal and safety parameters of a production are met and all deliverables are received and distributed appropriately
• Book travel for staff, crew and talent as needed
• Have a thorough, current ongoing knowledge of all related crew competencies
• Act in an ethical and professional manner at all times, adhering to Paramount's code of conduct policies
• Attend technical skill-building and professional development workshops on an annual basis
• Stay current with all industry trends as they apply to the overall job responsibilities
• Monitor and assist as needed all the related production systems and processes to ensure ongoing proactive supply of this service to clients during pre-production, production and post-production phases of a project, including, but not limited to:
• Production Accounting
• Rights and Clearances (limited)
• Talent (limited)
• Crewing/Staffing as needed
• Technical Facilities & Equipment
• Post Production (limited)
• Location logistics
• Travel

Basic Qualifications:
• Minimum of 2-3 years of experience with progressively increasing responsibility in production coordinator or assistant roles for television or film
• Must have at least 2-3 years of ''hands-on, on-site'' production experience
• Must have previous experience creating and managing contact sheets, call sheets, budgets, and other administrative work
• Prior experience negotiating with vendors, suppliers, and personnel essential
• Proficient in MS Office (Word, Excel, One Drive, Power Point, Teams, etc.), Zoom, Slack, Smart Accounting, SAP, ARIBA, Concur, Scenechronize

Additional Qualifications:
• Prior supervisory experience highly desired (Production Assistants)
• Set supervision experience highly desired
• Requires a non-traditional work schedule and travel as needed
• Willingness to apply skills across brands, as needed, and determined by supervisor (i.e. PC for CMTMA, PA for VMA, work with locations and security to oversee health, safety & security for BET or Nickelodeon shows, etc.)
• Ability to coordinate small and larger scale productions simultaneously, either internal or 3rd party
• Excel in a demanding and fast-paced environment requiring proactive and positive thinking
• Must exercise good judgment, show initiative and be an active contributor
• Ability to handle several projects simultaneously and be able to troubleshoot production issues that may arise with diplomacy and professionalism
• Ability to coordinate multiple production responsibilities and projects with a focus on organization and attention to detail, while being flexible and capable of prioritizing shifting production and business needs
• Excellent organizational skills are critical
• Must have the ability to communicate effectively and professionally with personnel at all levels
• Be a continuous promoter and supporter of a multi-cultural inclusive workplace and transparency

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-g32m1n-18-207-157-152-42 in your application.

Company Profile

ViacomCBS delivers premium content to audiences across traditional and emerging platforms worldwide. Through television, streaming and digital content, studio production, publishing, live events, merchandise and more, we connect with billions of people.