Executive Asst

Job Description

JOB SUMMARY

This position will be responsible for providing administrative support for the Sr EVP Production.

Responsibilities to include, but not limited to:
• Manages supervisor's calendar and schedules appointments
• Screens and responds to incoming calls and correspondence
• Is responsible for coordinating heavy travel schedules for staff and talent
• Process all travel and departmental expenses
• Distributes mail and maintains office supplies
• Performs clerical duties such as filing, typing, and copying documents
• Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
• Acts as custodian of corporate documents and records
• Composes and prepares confidential correspondence, reports, and other documents
• Creates and maintains database and spreadsheet files
• Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested

QUALIFICATIONS/SKILLS

Basic qualifications:
• Bachelor's degree
• Minimum 2 years experience supporting an executive, agent or manager

Desired skills:
• Entertainment experience
• Experience supporting executive within legal department
• Proficient with Outlook, Excel, PowerPoint and internet software
• Good oral and written communication skills
• Good organizational and project coordination skills
• Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
• Good attention to detail and follow-through skills
• Demonstrated good judgment and the ability to deal with confidential and sensitive issues
• Able to work adeptly with general office equipment; computer, printer, telephone, photocopy machine

Eligibility requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

ViacomCBS believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, ViacomCBS requires COVID-19 vaccines for current US employees, including all newly hired employees, subject to applicable law. Union employees are subject to what is outlined in their applicable collective bargaining agreement.

Jobcode: Reference SBJ-d85y6q-18-218-254-122-42 in your application.