Executive Assistant

Job Description

This position will provide executive support to the EVP World Wide Promotions. They will be responsible for running the fast-paced, high visibility and active executive office.

Responsibilities to include, but not limited to:
• Handles executive's calendar and schedule/coordinate daily meetings and appointments
• Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls)
• Arranges travel plans and itineraries and compiles documents for travel-related meetings
• Composes and prepares confidential correspondence, reports, and other documents such as expense reports
• Prepares and tracks expense reports and purchasing requests for supplies
• Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc
• Greets scheduled visitors and directs to appropriate area or person
• Develops and/or maintains databases, distribution lists, mailing lists and filing systems
• Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings
• Acts as custodian of corporate documents and records
• Creates and maintains databases and spreadsheet files
• Tracks competitive projects, spec sales, and producer deals
• Handles script and coverage requests
• Reads Development Scripts & Writing Samples
• Supervises the Intern Staff

Basic qualifications:
• Minimum 3 years related experience
• Proficiency with Outlook, Word, Excel, PowerPoint and internet software
• Familiar with a variety of industry concepts, practices, and procedures
• Familiar with talent, agencies and television industry practices

Desired skills:
• Bachelor's Degree
• Excellent written, verbal, and interpersonal skills with the ability to work with staff, other administrators, internal and external customers and senior management
• Organized and detail oriented with the ability to handle multiple high priorities
• Ability to represent the EVP, Department and Company in a professional yet approachable manner
• Able to effectively collaborate with staff, other administrators, internal and external customers and senior management, both in person and on the phone
• Strong organization skills. Ability to attend to details while maintaining a big picture orientation
• Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
• Ability to work independently, with minimal supervision
• Excellent decision-making and judgment skills

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-d81mpq-3-21-106-69-42 in your application.