Job Description
Netflix is seeking an executive assistant (EA) to provide dedicated support to the Marketing organization, directly reporting to the Vice President leading the team. This org is responsible for bringing to life best-in-class Marketing campaigns, and, ultimately, we want our titles and brand to be the most talked about in France, amongst every social group.
The EA's primary responsibility will be to manage the complex and evolving day-to-day affairs for this executive. Proactive, anticipatory, and solutions-oriented, the successful candidate will need to understand the company's business and culture and the matters handled by the team. They will use their great judgment and exceptional communication skills to provide support.
There will also be indirect leadership opportunities, as this individual will be expected to actively participate to the admin team across the Marketing org and the France Leadership org. This may include supporting future resource planning, driving alignment across the admin team, and helping to provide development and support to admin team members.
Working collaboratively with a cross-section of stakeholders and stunning colleagues, including other EAs across the Marketing org and cross-functional partners teams, the successful candidate will not only have great interpersonal skills, they will be extremely organized, self-motivated, curious, creative, and flexible; they are an ambassador of our culture. Prior experience as an Executive Assistant and passion for helping others manage their workloads is a must.
The VP Marketing France is based in Paris.
Specific responsibilities include, but are not limited to:
• Manage calendars, including meeting planning, schedule coordination and travel logistics. Likely post-pandemic travel will make up a small portion (10-20%) of the executive's role.
• Managing a large volume of various internal meetings including managing the flow of incoming and outgoing material (for example big cross-functional meetings,
often across multiple time zones)
• Event planning (team events, offsites, support with external meetings if needed). Handle responsibilities related sourcing venues, vendors, coordination of agenda and presentations
• Support in team-building and coordination • Liaising with our corporate workplace team to be a point of contact for in office space planning if needed
• Act as a conduit to the executive's internal and external stakeholders.
• Process and submit business and travel expenses.
• Manage the flow of incoming and outgoing materials and requests, including determining the appropriate parties and level of response.
• Suggest and help prepare agendas, presentations, and materials for staff meetings and team events.
• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport.
• Assist with project management, including follow-up and reminders to appropriate participants.
• Actively participate in the informal admin team for Marketing and Paris Office, including resource planning in partnership with the leaders and HRBPs, driving alignment meetings, and supporting future growth and development.
Qualifications
• 10+ years as an assistant providing support at an executive level.
• Ability to work well under pressure, and perform daily duties with minimal supervision.
• Self-starting team-player who thrives in a fast-paced team-oriented setting.
• Ability to be discreet and maintain confidential information.
• Highly organized, effectively prioritizes and responds accordingly. Knowledgeable about how organizations work and knows how to get things done both through formal channels and the informal network. Can marshal resources to get things done and orchestrate multiple activities at once to accomplish a goal.
• Strong written and verbal communication skills and the ability to discern important tasks from urgent.
• Proven leadership capability.
• Previous experience working with Marketing executives is preferred
• Tech-savvy with proficiency in Google suite apps, high degree of comfort in learning and working with online tools and applications, and a strong sense of how cloud-based document and database systems are used in a modern business environment.
• Native level of French and fluent in English
Jobcode: Reference SBJ-g3x55x-107-23-157-16-42 in your application.