Executive Assistant

Job Description

The Executive Assistant's responsibilities include managing complex calendars, managing travel plans & associated expenses, editing key emails and memos, and coordinating with administrative support across their business organization. A successful candidate is a strong communicator, highly detail-oriented, with the ability to make judgment calls and move quickly. Prior experience as an executive assistant in a fluid, fast-paced environment is a must. This position will be based in Los Angeles, CA in-office on a hybrid schedule.

Responsibilities
• Proactive management of calendar, travel, and expenses for VP
• Scheduling complex and high-visibility meetings and calls, internally & externally
• Coordinate travel arrangements and process expense reports
• Creating presentations and documents using Google Workspace
• The ability to assist with team projects and events as needed
• Partner closely with the organization's HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization
• Coordinating large team offsite events & activitie

Qualifications
• 7+ years of experience managing multiple executive calendars
• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
• Strong writing and editing skills
• High attention to detail
• Responsive and able to work flexibly across multiple time zones
• Able to stay calm under pressure and work on short deadlines
• Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks
• Independent worker, with strong judgment and ability to make decisions quickly
• Discreet with the ability to maintain confidential information
• Being tech-savvy is a huge plus

Jobcode: Reference SBJ-g403wq-3-145-55-169-42 in your application.