Administrative Assistant, Studio Operations / Production

Job Description

We are searching for experienced administrative assistants to support the leaders within our dynamic Studio Operations organization. Studio Operations leads the operational planning and execution of our shows from pitch through completion in partnership with our Content teams. Studio Operations includes Production Management, Post Production, VFX, Creative Services, Studio Facilities, and more!

The Role

We are looking for people who are self-motivated, proactive, quick-thinking, flexible, positive, and able to pivot when necessary. Much like the teams you will support, this is a demanding and fast-moving role that requires someone proactive and solution-oriented with a mind towards helping the success of the team and thinking about the needs of the individuals they support. We are looking for someone who is excited about the content we make and is excited about playing an important role to support our Studio Operations team.

Responsibilities include, but are not limited to:
• Proactive management of calendars for the leader and their team, including scheduling internal and external meetings
• Book, manage, and coordinate logistics for team meetings, events, and offsites
• Assist in booking travel when needed
• Creating presentations and documents using Google Suite
• Sitting in on meetings and taking notes
• Processing expense reports in a timely manner
• The ability to assist with team projects and events as needed

Qualifications:
• 5+ years of experience in an Administrative Assistant or Executive Assistant capacity
• Proficiency in Google: Gmail, Google Calendar, Google Docs, Google Sheets, Google Groups
• Strong written and verbal communication skills
• Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks
• Displays professionalism in communication with internal and external partners
• Responsive and able to work flexibly across multiple time zones
• Ability to be discrete and maintain confidential information
• Strong judgment and ability to make decisions quickly
• Strong attention to detail at all times
• Team-player who operates in a fast-paced, team-oriented setting
• Able to stay calm under pressure and work on short deadlines
• Tech-savvy is a huge plus

Jobcode: Reference SBJ-d82bem-3-145-130-31-42 in your application.