Coordinator, Brand Strategy & Audience Growth
NBCUniversal
Universal City, CA
Responsibilities
Essential Responsibilities
• Answer department phones, flagging media requests and handling basic requests that do not require executive involvement
• Coordinating meetings and conference calls, booking conference rooms and meeting setup (A/V, food, etc.)
• Press Releases: Writing duties include first drafts of all materials; coordinating with the marketing team on key details, routing releases through all channels for approvals and setting up national distribution
• Expenses: Responsible for submitting and reconciling expenses for two team executives (SVP, VP)
• Department Purchasing Card: Responsible for reconciling department P-card
POs: Responsible for opening Universal/DreamWorks POs ensuring invoices are paid in a timely fashion
• Invoices: Responsible for processing and securing executive approvals for all submitted invoices
• Electronic Press Kits: Work together with project executives to identify film clips for global needs, including press, brand, digital, retail and international requests. Work with executives on necessary edits and distribution
• Mailings: Responsible for coordinating Universal/DreamWorks product mailings with fulfillment house
• Product Ordering: Responsible for ordering all product (Universal/DreamWorks) for press mailings
• Asset Requests & Trafficking: Liaise with both Creative and UPCO to order film masters, bonus features, TV spots and trailers for various publicity initiatives such as screenings, film festivals, clip reviews, sports promotions, Digital media partnerships and more. Also responsible for ensuring that appropriate assets are uploaded to press sites and EPK.tv (the main distribution site for broadcast media)
• Transportation: Travel Coordination, responsible for overseeing all aspects of transportation for both talent and journalists. This includes booking 15 or more flights and cars at once for media, talent and staff attending a press trip
• Itineraries: Draft itineraries for global publicity efforts
• Publicity Reports: Assist Vice Presidents in collecting/coordinating assets and compiling documents often exceeding 30 pages in length; distributed internally to executive staff and externally to film partners
Qualifications/Requirements
Basic Qualifications
• Bachelor's Degree
• Minimum 1-2 years in Public Relations or related field
Eligibility Requirements
• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States
• Must be willing to join Local OPEIU L174 Union
Desired Characteristics
• Familiarity with top media resource database systems including EPK.tv, Daily Buzz, Burrelles, Cision, etc.
• Experience with Microsoft Word, Excel and Power Point required
• Excellent verbal and written communication skills
• Flexibility to work overtime as the needs of the business dictates
• Experience in booking talent-related activities including travel, accommodations, hair, makeup and grooming
• Experience in supporting publicity events including press junkets, red carpet events, conventions and cons, in-studio appearances, radio and satellite media tours
• Experience and working knowledge in dissemination of press materials
• Working knowledge of Photoshop and Image Ready
• Working knowledge of social platforms including Facebook, Instagram, Twitter, Twitter Spaces, Snapchat, TikTok and Clubhouse
Jobcode: Reference SBJ-d978bz-34-229-50-161-42 in your application.