Executive Assistant

Job Description

Responsibilities
Job Purpose:
NBCUniversal is seeking an Executive Assistant to support SVP, Communications within the Advertising and Partnerships Group
• Provide professional phone and e-mail coverage at all times; screen all e-mails and calls and determine through independent judgment those which require immediate attention.
• Coordination of travel arrangements
• Overall management of busy calendars, SVP to-do-lists and follow ups
• Management of calendar to provide work time and important meetings
• Coordination and scheduling of internal and external meetings
• Coordination of communication briefs and speaking engagement calendar
• Work closely with the Office of the Chairman on all logistics for internal and external speaking
• Manage Communication Team calendars for time off, holidays, etc.
• Process and track expense reimbursements
• Maintain and updating contacts lists
• Handle sensitive and confidential information with discretion
• Maintain up-to-date and accurate filing system
• Provide phone backup support to other EAs as needed
• Assist with additional projects and other duties as required
• Punctual, regular, and consistent attendance

Qualifications/Requirements
• 7+ years prior relevant experience, supporting Senior-Level Executives
• Exceptional communications skills (verbal and written) and strong interpersonal skills
• Proficient with MS Office – Outlook/Word/Excel/PowerPoint
• Ability to successfully multi-task and meet deadlines
• Excellent at problem-solving, taking initiative, and being very resourceful

Desired Characteristics
• Strong organizational skills – ability to manage multiple projects simultaneously
• Demonstrates exceptional written and verbal communication skills
• Ability to maintain confidentiality
• Ability to multi-task
• Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment

Jobcode: Reference SBJ-ro38k4-3-129-211-87-42 in your application.