Executive Assistant, Focus Features

Job Description

Responsibilities
Role

The Executive Assistant will fulfill all administrative duties for the Vice Chairman of Focus Features Marketing, as well as interact and coordinate with other employees in the department, and more broadly across the company.

Essential Responsibilities:
• Assist with correspondence between the Vice Chairman and: Universal executives, filmmakers, outside agencies, and vendors
• Maintain thoroughly organized, A/V, digital, and paper records for Vice Chairman, including publication library, film project library, and document management
• Assist the marketing team staff in aggregating materials to Vice Chairman
• Assist in creating and processing purchase orders and invoices
• Coordinate scheduling and planning marketing related screenings
• Attend various meetings with President as requested and coordinate agendas and meeting minutes
• Coordination of filmmaker meetings
• Create impactful Keynote presentations for department as needed
• Coordinate the Marketing dept. Internship Program, including hiring, overseeing, and evaluating interns
• Administer clerical duties such as busy calendar/scheduling, travel planning, expenses, and heavy phones
• Become familiar with details of campaign to become a team participant
• Interact with department employees to facilitate the completion of all duties and responsibilities

Qualifications/Requirements
Basic Qualifications:
• 2+ years of demonstrated successful organizational skills and ability to prioritize in an Assistant role
• 2+ years of entertainment industry work experience in film, marketing, publicity, promotions or agency required
• Strong computer skills in: Windows, FileMaker Pro, Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), be able to operate a PC and know how to perform extensive Internet research
• Strong writing and communication skills required
• Work flexible hours to assist all administrative needs of the Vice Chairman

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
• Must be fully vaccinated against COVID-19 at the commencement of employment or adhere to enhanced protocols if Company determines your job position requires accessing an NBCUniversal worksite.
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Desired Characteristics

Desired Characteristics:
• Bachelor's Degree, preferably in film, marketing/business or communications
• Professional attitude with the ability to handle confidential information and materials
• Strong time management skills
• Team player, and a quick, effective problem-solver
• Ability to multi-task and work in a fast-paced environment
• Ability to act proactively and follow through

Jobcode: Reference SBJ-rnpkq3-3-141-244-201-42 in your application.