Communications Coordinator

Job Description

Responsibilities

Job Purpose:
The Coordinator, Communications will assist in the day-to-day administrative support of the EVP, Global Communications and Marketing and the Head of Corporate Communications and Marketing for the Universal Studio Group division. This position is based in the Universal City, CA offices but will start as working remotely. Essential Responsibilities:
• Cover the desk for both executives (phones, calendar/scheduling, preparing reports, booking travel etc.)
• Function as administrative liaison to departmental staff, other departments, external vendors and consultants
• Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority
• Maintain/update press contact database
• Prepare internal and external distributions and correspondence
• Reconcile purchasing cards, executive travel, and expense reports
• Track, reconcile and file departmental invoices/accounting
• Prepare programming team calendars
• Handle office administrative duties for the West Coast Communications office (schedule IT, office supply orders, coordinate drive-ons with security and provide check in instructions, schedule facilities, manage office share drives etc.)
• Support Communications team on series campaigns as needed
• Maintain standards of strict confidentiality with respect to all matters and documents
• Interview and hire pages and interns for the department

Qualifications/Requirements
Basic Qualifications:
• Bachelor's degree
• Minimum 1-year public relations experience, including internships
• Working knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)

Eligibility Requirements:
• Willingness to travel and work overtime, and on weekends with short notice
• Must be willing to work in Universal City, California
• Must have work authorization to work in the United States
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program

Desired Characteristics

Desired Characteristics:
• Ability to work in a fast-paced environment
• Superior organization and ability to meet tight deadlines
• Experience coordinating multiple assignments and projects, master multi-tasker
• Ability to juggle and meet numerous deadlines
• Excellent writing skills with attention to detail
• Proactive
• Highly resourceful, a problem solver, with strong communication skills
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Excellent interpersonal skills
• Strong external and internal communication skills
• Ability to work both independently and with a team
• Hard worker with the desire to learn television communications

Jobcode: Reference SBJ-g4y1bv-18-191-132-194-42 in your application.