Administrative Assistant, Privacy

Job Description

Responsibilities

Role
The Administrative Assistant is responsible for supporting the Chief Privacy Officer and the Information Governance & Privacy team in the Legal Department of NBCUniversal. This role is based in New York, NY. The ideal candidate will be professional, highly energetic and personable with a superior attention to detail.

Responsibilities:
• Arrange and schedule numerous meetings involving executives at all levels; maintain and update calendar; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings.
• Answer phones professionally, and take messages as required.
• Maintain strict confidentiality and professionalism along with a positive attitude.
• Coordinate staff meetings, conferences and client meetings as necessary.
• Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines.
• Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups).
• Prepare executive presentations as directed, including both electronic and hard copy files. Coordinate audio/visual needs for critical meetings.
• Arrange travel and all accommodations including comprehensive and detailed itineraries. Process travel expenses and reimbursements and keep accurate and timely expense account records.
• Handle general office and administrative tasks, including the ordering of miscellaneous supplies.
• Manage administrative and coordination aspects of special projects as designated including, planning and organizing internal events.
• Assist with internal communications with staff.

Qualifications/Requirements
Basic Qualifications
• Minimum of 3 years of experience working in a corporate environment or law firm.
• College degree and/or equivalent work experience required.
• Expertise in Microsoft programs including Outlook, Word, PowerPoint, and Excel.

Eligibility Requirements
• Must be willing to work in New York, NY.
• Must have unrestricted work authorization to work in the United States.
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
• Must be fully vaccinated against COVID-19 at the commencement of employment or must undergo regular COVID-19 testing if Company determines your job position requires accessing an NBCUniversal worksite.
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Desired Characteristics

Desired Characteristics
• Demonstrated interest in media industry or legal field.
• Superior organizational and administrative skills, with the ability to multitask and prioritize work, as demonstrated by previous corporate office or law firm experience.
• Previous experience performing administrative assistant responsibilities in a fast-paced environment.
• Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with other executive assistants and individuals across the company.
• Excellent attention to detail and willingness to take initiative; self-starter who is organized and able to work without close supervision.
• Demonstrated ability to assume greater responsibility as circumstances dictate.
• Demonstrated ability to be flexible in a rapidly changing business environment.

Jobcode: Reference SBJ-rbp61o-18-219-236-199-42 in your application.