Job Description
Responsibilities
Role Purpose
The Administrative Assistant is responsible for supporting the Chief Privacy Officer and the Information Governance & Privacy team in the Legal Department of NBCUniversal. This role is based in New York, NY. The ideal candidate will be professional, highly energetic and personable with a superior attention to detail. Responsibilities include, but are not limited to, the following:
Job Duties
• Arrange and schedule numerous meetings involving executives at all levels; maintain and update calendar; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings
• Answer phones professionally and take messages as required
• Respond to consumer and internal privacy mailboxes
• Oversee the team's document repository
• Maintain strict confidentiality and professionalism along with a positive attitude
• Coordinate staff meetings, conferences and client meetings as necessary
• Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines
• Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups)
• Prepare executive presentations as directed, including both electronic and hard copy files. Coordinate audio/visual needs for critical meetings
• Arrange travel and all accommodations, including comprehensive and detailed itineraries. Process travel expenses and reimbursements, and keep accurate and timely expense account records
• Handle general office and administrative tasks, including the ordering of miscellaneous supplies
• Manage administrative and coordination aspects of special projects as designated, including planning and organizing internal events
• Assist with internal communications with staff
Qualifications
Basic Requirements
• Minimum of 3 years of experience working in a corporate environment or law firm
• College degree and/or equivalent work experience required
• Expertise in Microsoft programs including Outlook, Word, PowerPoint, and Excel
• Understanding of Saleforce and Sharepoint preferred
Additional Requirements
• Must be willing to work in New York, NY
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment
• Must be fully vaccinated against COVID-19 at the commencement of employment or adhere to enhanced protocols if Company determines your job position requires accessing an NBCUniversal worksite
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols
Desired Characteristics
• Demonstrated interest in media industry or legal field
• Superior organizational and administrative skills, with the ability to multitask and prioritize work, as demonstrated by previous corporate office or law firm experience
• Previous experience performing administrative assistant responsibilities in a fast-paced environment
• Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with other executive assistants and individuals across the company
• Excellent attention to detail and willingness to take initiative
• Self-starter who is organized and able to work without close supervision
• Demonstrated ability to assume greater responsibility as circumstances dictate
• Demonstrated ability to be flexible in a rapidly changing business environment
Additional Information
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
Jobcode: Reference SBJ-gk19xp-44-200-23-133-42 in your application.