Administrative Assistant, Intellectual Property

Job Description

Responsibilities
Role Purpose
The Administrative Assistant will provide administrative support to the SVP and team in the Corporate Intellectual Property Department.

Responsibilities
• Coordinate departmental workflow and provide administrative support in a high volume intellectual property department
• Administrative duties include phones, scheduling, filing, billing, and data entry
• Coordinate department billing, partnering with Accounting as needed
• Develop and maintain relationships with executives and assistants throughout the company; demonstrate flexibility, patience and persistence in routinely scheduling meetings, calls and appointments
• Prepare expense reports, and keep accurate and timely expense account records
• Coordinate travel arrangements (domestic and international) and manage unexpected changes
• Compose, edit and proofread correspondence, reports, memos, presentations, spreadsheets and other documents
• Coordinate intradepartmental meetings and events
• Collaborate and spearhead special projects, as needed

Qualifications/Requirements
Basic Qualifications
• Minimum 2 years of experience in an administrative support role
• Proficiency in Microsoft Word, Outlook, PowerPoint and Excel
• Bachelor's Degree preferred

Eligibility Requirements
• Must be willing to work in Universal City, CA
• Must have unrestricted authorization to work in the United States

Desired Characteristics

Desired Characteristics
• Experience with legal and billing database tools
• Consummate team player and collaborator
• Excellent oral and written communication, strong grammar, time management and organizational skills
• Excellent interpersonal and multi-tasking skills
• Good letter-writing, and status report maintenance skills a must.
• Professional and courteous telephone manner
• Experience working in a fast-paced environment
• Excellent attention to detail
• Familiarity with the concept of ''privileged and confidential''

Jobcode: Reference SBJ-rzkw4q-3-16-70-101-42 in your application.