Administrative Assistant

Job Description

Responsibilities
NBCUniversal and Universal Brand Development Overview:
Universal Brand Development globally drives expansion of the company's intellectual properties, franchises, characters and stories through innovative physical and digital products, content, and consumer experiences. Along with franchise brand management, Universal Brand Development's core businesses include Consumer Products and Games and Digital Platforms based on the company's extensive portfolio of intellectual properties created by Universal Pictures, Illumination and DreamWorks Animation. Universal Brand Development is part of NBCUniversal, a subsidiary of Comcast Corporation. www.universalbranddevelopment.com.

Universal Brand Development is committed to leading transformation by attracting and retaining a diverse workforce of the highest caliber. We are committed to celebrating diversity, fostering inclusive, equitable environments by honoring the experiences, perspective, and uniqueness of each individual.

Summary:
The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for SVP and VP level in Franchise Strategy and Creative.

Responsibilities include:
• Manages complex scheduling and coordinates meetings with internal and external parties, including arranging studio visits and meeting rooms
• Coordinates travel schedules and arrangements; collects required travel documentation
• Prepares and processes P-card and expense reports in accordance with established travel policy guidelines; ensures the timely processing of expenses utilizing electronic processes for payment to Corporate credit card
• Maintains proper recordkeeping and filing system for all work
• Composes and types e-mail correspondence and agenda management
• Performs administrative tasks as needed, (e.g. compiling decks, photocopying, filing)
• Assists other department members as necessary
• Assists in making arrangements for temporary help, storage, meeting offsites etc.
• Handles heavy phones (including logging, placing and rolling calls)
• Acts as back up for other assistants on team
• Maintains contact lists
• Tracks and manages all PTO (vacation, sick, floating holidays, personal days) for annually paid Franchise Strategy & Creative employees
• Assist other department members in deck preparation, and additional projects in development

Qualifications/Requirements
Qualifications/Requirements:
• At least 1 year of administrative experience
• Proficient in Microsoft Word, Outlook, PowerPoint, Excel, and Keynote
• Knowledge of all basic office equipment required
• Bachelor's degree (or a High School Diploma/GED and minimum of 5 yrs administrative assistant experience)

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered.
• Must be willing to submit to a background investigation.
• Must have unrestricted work authorization to work in the United States.

Desired Characteristics

Desired Characteristics:
• Bachelor's degree strongly preferred
• Proficiency with Keynote is highly desired
• Interest in marketing and/or creative is highly desired
• Excellent verbal and written communication skills
• Ability to anticipate the needs of the team, and independently problem-solve issues as they arise
• Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Pays attention to multiple details and multiple tasks while minimizing errors
• Organized in approach and execution of work, with ability to manage multiple tasks
• Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
• Must be able to maintain department business with the utmost confidentially
• Flexible and nimble, demonstrating experience working in and with a positive attitude toward a rapidly changing business environment

Jobcode: Reference SBJ-rv90ew-18-217-194-39-42 in your application.