Administrative Assistant

Job Description

Responsibilities
Role

The Film Music department serves the creative and production needs of Universal Pictures' films and soundtracks across all divisions of the company. Our dynamic department oversees all aspects of music for the studio which includes creative services, licensing, business affairs and legal, publishing, song and score production, soundtracks, marketing, etc. We are the in-house music team for our diverse film and soundtrack portfolio which encompasses Universal, DreamWorks Animation, Illumination Entertainment, Focus Features, Amblin, Blumhouse, 1440 Home Entertainment and various other partners. We are an energetic group of music lovers who are looking for an enthusiastic, dedicated, passionate, collaborative, solution-oriented self-starter to join our prolific team.

This Administrative Assistant is a key member of the Creative/Production group within the Music department specializing in production, creative, and budgetary areas of the film-music processes. This position will report to the VP, Film Music and VP, Soundtracks & Marketing.

Essential Responsibilities:
• Phones, scheduling, booking travel, expense reports, booking screenings, filing, other administrative duties as needed
• Responsible for maintaining organization of executives' work and workflow of the department
• General Record Label Admin including but not limited to updating release dates/schedules, maintaining master spreadsheet & information documents, handling invoices and vendor setups
• Support the executives to collaboratively and intuitively handle a variety of work: music research, source/song music searches, temp-score research, interfacing with key contacts at record labels, publishers, artists, writers, musicians, music production companies, composer agencies, etc.
• Research song info to complete clearance forms for licensing department
• Help oversee film music budgets and song breakdown reports
• Gather/send songs and assets to filmmakers, executives, music editors and press as needed
• Coordinate source/licensing estimates and spotting notes for each film's research previews
• Coordinate and distribute scripts, subsequent drafts/pages to all concerned in the department
• Maintaining/updating press database and internal list serves for various project updates and asset sharing

Qualifications/Requirements
Basic Qualifications:
• MS Word and Excel proficiency
• iTunes and Mac proficiency
• 2+ years' experience administrative experience

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States

Desired Characteristics

Desired Characteristics:
• Excellent organizational skills and strong attention to detail
• Experience working in music for a motion picture or television studio, production company, music label, composer, or music supervisor preferred
• Ability to multi-task, work in a high speed, high stress office
• Team player, able to work with a variety of different personality-types
• Personable
• Collaborative and team-oriented
• Driven
• Solution-Oriented
• Deadline-Oriented and has a sense of urgency
• Responsible
• Accountable
• Intuitive
• Entrepreneurial Spirit
• Bachelors degree strongly preferred

Jobcode: Reference SBJ-r0wv7m-3-138-141-202-42 in your application.