Administrative Assistant

Job Description

Responsibilities
Universal Brand Development Overview:
Universal Brand Development globally drives expansion of the company's intellectual properties, franchises, characters and stories through innovative physical and digital products, content, and consumer experiences. Along with franchise brand management, Universal Brand Development's core businesses include Consumer Products and Games and Digital Platforms based on the company's extensive portfolio of intellectual properties created by Universal Pictures, Illumination and DreamWorks Animation. Universal Brand Development is part of NBCUniversal, a subsidiary of Comcast Corporation. www.universalbranddevelopment.com.

Universal Brand Development is committed to leading transformation by attracting and retaining a diverse workforce of the highest caliber. We are committed to celebrating diversity, fostering inclusive, equitable environments by honoring the experiences, perspective, and uniqueness of each individual.

Summary:
The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for the business & legal affairs team.

Responsibilities include:
• Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
• Coordinates travel schedules and arrangements, collects required travel documentation
• Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
• Maintains proper recordkeeping and filing system for all work
• Composes and types routine e-mail correspondence
• Performs basic administrative tasks, e.g. faxing, photocopying and filing
• Assists other department members as necessary
• May assist in making arrangements for temporary help, storage, meeting offsites etc.
• Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team
• Maintains contact lists

Qualifications/Requirements
Qualifications/Requirements:
• At least 1 year of administrative experience
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel
• Knowledge of all basic office equipment required
• Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered.
• Must be willing to submit to a background investigation.
• Must have unrestricted work authorization to work in the United States.

Desired Characteristics

Desired Characteristics:
• Bachelor's degree strongly preferred
• Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion.
• Ability to effectively communicate with all levels of executive, management and staff
• Excellent verbal and written communication skills
• Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
• Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
• Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
• Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment

Jobcode: Reference SBJ-gpv830-18-226-93-207-42 in your application.