Administrative Assistant

Job Description

Responsibilities
The Filmed Entertainment Group encompasses the Universal Pictures Group, Focus Features, and Universal Studios Home Entertainment. The overall landscape of Film includes distinct business functions that each touch a key segment area in the overall lifecycle of a film, from ideation to premiere. We are a group of storytellers that want to bring in driven, dedicated, and diverse talent into our organization to continue creating and curating stories for many decades to come.

Role Summary:
The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for the Senior Vice President of Universal Pictures' Global Promotions department.

Essential Responsibilities:
• Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
• Coordinates travel schedules and arrangements, collects required travel documentation
• Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
• Maintains proper recordkeeping and filing system for all work
• Composes and types routine e-mail correspondence
• Performs basic administrative tasks, e.g. faxing, photocopying and filing
• Assists other department members as necessary
• May assist in making arrangements for temporary help, storage, meeting offsites etc.
• Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team
• Maintains contact lists

Qualifications/Requirements
Basic Qualifications:
• At least 1 year of administrative experience
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel
• Knowledge of all basic office equipment required
• Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States

Desired Characteristics

Desired Characteristics:
• Prior experience in sales or marketing preferred
• Proficiency in creating decks in Keynote is preferred
• Bachelor's degree strongly preferred
• Interest in sales and marketing is highly desired
• Excellent verbal and written communication skills
• Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
• Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
• Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
• Confidentiality - Must be able to maintain department business with the utmost confidentially
• Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment

Jobcode: Reference SBJ-g4y4ey-3-136-97-64-42 in your application.