Administrative Assistant, Global Communications

Job Description

Responsibilities:
• Supports two UFEG VPs of Media Relations and Global Communications, who handle all external communications for Universal's film division under the direction of the EVP of Global Communications and Media Relations
• Serves as the initial point of contact for the public and Universal's Communications department
• Provides support to both VPs in the areas of travel, scheduling and daily needs such as implementing phone calls, conference calls and engagements
• Provides support to Communications and Publicity staff at major studio events and premieres as directed by the Special Events team
• Supports the Communications team with planning and execution of company-sponsored special events
• Interfaces with other divisions of the company to ensure that all requests are being met
• Light editing and research
• Responsible for administrative duties including SAP-related accounting and office management (filing, ordering department supplies, expenses, etc.)
• Maintains press, executive and external contact lists
• Updates all relevant Communications department databases and worksheets
• Supports media monitoring including the use of third-party vendors, while generating weekly and monthly reports, daily clippings and weekly recaps

Qualifications/Requirements
Basic Qualifications:
• Bachelor's degree required; business, communications or journalism discipline preferred.
• Prior office or reception experience.
• Proficiency in Microsoft Word, Excel, Outlook, and other applications.
• Fundamental understanding of news outlets covering the entertainment industry.
• Ability to multitask while handling significant incoming calls and requests.
• Ability to cultivate relationships with key staff.

Desired Characteristics

Desired Characteristics:
• Superior organization skills and high attention to detail
• Highly resourceful and problem solver
• Ability to exercise a high level of discretion in handling confidential and sensitive information

Jobcode: Reference SBJ-r11x9m-18-226-222-12-42 in your application.