Administrative Assistant, Advertising & Marketing

Job Description

Responsibilities

Role Purpose

The Administrative Assistant for the Advertising & Marketing Legal Group will be responsible for administrative support, contract management and generally assisting the group attorneys in all aspects. The candidate must possess strong organization skills, and the ability to communicate effectively with the lawyers and their in-house clients.

Job Duties
• Provide administrative assistance and support for General Counsel and group of attorneys
• Answer phones professionally, take messages, maintain calendars, and handle scheduling and logistics for meetings
• Arrange travel and accommodations, process travel expenses, and prepare expense reports
• Process invoices from outside counsel and others
• Manage contracts, as well as prepare, revise or review agreements, under attorney supervision
• Prepare summaries and indexes of agreements
• Organize and maintain documents in electronic filing systems
• Manage special projects as designated

Qualifications

Basic Requirements
• 1+ years of work experience
• Bachelor's Degree
• Proficiency in Microsoft Office, including Word, PowerPoint, and Outlook

Desired Characteristics
• Strong work ethic with ability to multi-task successfully, to work efficiently and to meet multiple deadlines
• Excellent administrative and organizational skills, with high attention to detail
• Strong oral, written, and interpersonal communication skills
• Ability to see matters through from conception to completion
• Proven ability to maintain strict confidentiality and professionalism, while exercising discretion
• Ability to work independently and collaboratively

Additional Requirements
• Must be willing to work in New York, NY
• Must have unrestricted work authorization to work in the United States
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols
• This position has been designated as hybrid, generally contributing from the office a minimum of three days per weekThis position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
• Salary Range: $45,000-$60,000

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.

Jobcode: Reference SBJ-gpwy94-3-149-251-154-42 in your application.