Administrative Assistant, Advertising & Marketing

Job Description

Responsibilities
Role Purpose
The Administrative Assistant for the Advertising & Marketing Legal Group, will be responsible for administrative support, contract management and generally assisting the group attorneys in all aspects. The candidate must possess strong organization skills with the ability to communicate effectively with the lawyers and their in-house clients.

Job Duties
• Provide administrative assistance and support for General Counsel and group of attorneys
• Answer phones professionally, take messages, maintain calendar and handle scheduling and logistics for meetings
• Arrange travel and accommodations, process travel expenses, prepare expense reports
• Process invoices from outside counsel and others
• Manage contracts; prepare, revise or review agreements, under attorney supervision
• Prepare summaries and indexes of agreements
• Organize and maintain documents in electronic filing systems
• Manage special projects as designated

Qualifications/Requirements
• 1+ years of work experience
• Bachelor's Degree
• Proficiency in Microsoft Office, including Word, PowerPoint, and Outlook.

Additional Job Requirements
• Must be willing to work in New York, NY
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
• Must be fully vaccinated against COVID-19 at the commencement of employment or adhere to enhanced protocols if Company determines your job position requires accessing an NBCUniversal worksite.
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• Must have unrestricted work authorization to work in the United States.

Desired Characteristics
• Strong work ethic with ability to multi-task successfully, to work efficiently and to meet multiple deadlines
• Excellent administrative and organizational skills and attention to detail
• Excellent oral and written communication skills and strong interpersonal skills
• Ability to see matters through from conception to completion
• Proven ability to maintain strict confidentiality and professionalism and exercise discretion
• Ability to work independently and collaboratively

Jobcode: Reference SBJ-d2q1ky-3-135-197-201-42 in your application.