Executive Assistant, Nightly News

Job Description

Responsibilities:
NBC News is seeking an Executive Assistant to support on-air talent for the Nightly News Team.

Job Duties:
• Create and maintain daily schedules (including shows and teams) to plan meetings across the network.
• Coordinate car service requests, travel itineraries and expense reports.
• Compose and prepare various correspondences, typically in fast-paced situations and under tight deadlines.
• Handle heavy telephone contact will all levels of internal and external executives, employees and vendors.
• Research and create factually accurate information packets for show interviews or for breaking news situations.
• Facilitate events where Talent is hosting. This includes coordinating with event organizers and making sure talent is prepared for the event, i.e. keep track of itinerary, organize scripts, be the point of contact for Talent at the event, etc.
• Coordinate with production teams across various NBC Brands and assist with production at shoots.
• Anticipate the needs of the Talent, in an ever-changing, high-pressure environment.
• Use judgment in handling inquiries from vendors, candidates, employees, and resolve concerns/issues as necessary.

Qualifications/Requirements
Basic Qualifications:
• Bachelor's degree or relevant experience in news production and/or administrative support.
• Exceptional computer skills with proficiency in MS Office Suite and social media.

Additional Job Requirements:
• Must be able to work overtime, nights, holidays and on weekends with short notice.

Desired Characteristics

Desired Qualifications:
• Excellent communication and interpersonal skills with the ability to deal with all levels of management.
• Ability to handle confidential and sensitive information with discretion.
• Flexible, organized, self-starter, and extremely detail-oriented – able to seek out answers and resources on own.
• Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment.
• Proactive thinker with understanding of how to apply data.
• Self-motivated with the ability to work both independently and on a team.
• Awareness of NBC News programs, on-air correspondents, policies, guidelines and practices.
• Comfortable with interfacing with various levels of guests – including executives and high-profile talent.

Jobcode: Reference SBJ-d9187m-3-149-243-32-42 in your application.