Office Coordinator

Job Description

The Office Coordinator is responsible for supporting the Office Manager to ensure that the facility is kept in efficient running order on a daily basis.

The Office Coordinator will have strong administrative skills, a pride in the quality of their work and will have the drive and determination to get things done.

The Office Coordinator will work closely with our Runners and the Facilities Team, and reporting to the Office Manager.

Key Responsibilities:
• Coordinate and monitor all office supplies, kitchen supplies, staff meals and office flowers
• Ensure that the Runners understand/complete their duties
• Update all documents (including training manuals) for Runners
• Maintain petty cash and credit card expense reports
• Coordinate company sponsored classes, lunchtime production, after hours classes and all other on-site special events and updating company calendar
• Coordinate any requested video conference/client meetings
• Coordinate and purchase all branded items
• Managing the facility and taking part in regular Facilities walk-about to check on any new issues
• Support and backup for calendar/expenses management
• Ad hoc tasks as requested by the Office Manager
• Translation of documents and general admin support to Management.
• Keeping track and ordering of all inventory

Qualifications
• A minimum of 2 years of admin/coordination experience in a professional environment
• Demonstrable organizational and time management skills
• Ability to build and maintain excellent working relationships
• Ability to problem solve and communicate effectively in a high pressured working environment
• Strong working knowledge of Microsoft Office/Excel/Outlook

Jobcode: Reference SBJ-g4z731-18-188-40-207-42 in your application.