Executive Assistant

Job Description

Marvel Studios is seeking a motivated, highly organized, and detail-oriented individual to assist and support the operation of the Marvel Studios Physical Production Streaming Department. Reporting to the VPs, Physical Production Streaming, the assistant will perform key duties for several executives in a demanding and fast-moving environment.

Responsibilities:
• Update and maintain calendars for Vice Presidents of Physical Production; schedule meetings and phone calls (including sending out and managing calendar invites)
• Answer phones and manage call lists for Physical Production executives
• Maintain up to date crew availability lists and H.O.D. candidate lists for the shows as they start up.
• Book travel (flights, hotels, car services), as needed
• Manage and submit expense reports
• Coordinate processing and distribution of production paperwork (call sheets, production reports, SAG sheets, wrap reports, crew lists, etc.)
• Gather, track, and enter various production related data on multiple platforms
• Curate databases and established relationships with vendors, ATL and BTL crew
• Work collaboratively with admins across other Marvel Studios and Disney departments

Basic Qualifications:
• Experience supporting a production executive, either in studio or on set preferable
• Proficiency in scheduling meetings and organizing calendars for multiple executives
• Familiarity with production paperwork (call sheets, production reports, schedules, crew lists, etc.)
• High level of integrity in handling proprietary and confidential information; promotes confidence with other employees in handling sensitive data
• Excellent oral and written communication skills
• Ability to work calmly, professionally, and collaboratively, under pressure, and with a variety of personalities, including the Marvel and Disney teams, production companies and vendors
• Ability to prioritize multiple, changing projects in a dynamic, sometimes high-pressure environment.
• Self-starter, with a proactive can-do, solution-oriented mindset
• Strong Experience and knowledge of Outlook, Excel and Word necessary

Preferred Qualifications:
• Physical Production experience preferred, either in studio or on set
• Experience booking travel preferred

Preferred Education
• Bachelors' degree preferred

About Marvel Studios:

Marvel Studios has created one of the most powerful brands by bringing memorable, life-changing storytelling to the world through incredible characters like Iron Man, Thor, Black Panther and Captain America. The Marvel Cinematic Universe multi-film franchises have redefined the genre in building a universe filled with creativity, innovation and collaboration. At Marvel Studios, you will be part of a team that helps propel our legacy into the future with a vision as far-reaching as our stories.

This position is with Marvel Studios LLC, which is part of a business segment we call Marvel Studios.

Jobcode: Reference SBJ-g63byn-3-140-185-147-42 in your application.