Full Time Job

Talent Assistant


Vancouver, BC 07-01-2021
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description


Position at Industrial Light & Magic

This role provides administrative support to the Talent Management team, including data entry, scheduling, and special projects. Role offers opportunities to learn production business practices in a complex, multi-project film post-production environment.

What You'll Do
• Assist and support the Talent Management team in day-to-day activities including:
• Updating assignments, schedules and time off in database
• Calendar scheduling for Talent Management, including various department meetings and demos
• Travel scheduling and coordination
• Expense reporting
• Various administrative tasks as needed
• Email weekly crew reports for each show, and schedule weekly crewing meetings
• Responsible for recording and distributing meeting minutes, and preparing any needed documents for meetings beforehand
• Coordinate setting up all End of Show reviews and tracking progress to completion
• Update and maintain confidential files and database, including show credit and demo reel requests
• Assist with staff timecards
• Maintain ILM department and show crewing alias groups
• Point of contact for conference room bookings, including set up for cross-site meetings
• Responsible for organizing and maintaining location equipment including cataloging, shipping and repairs
• Coordinate Talent Management workplace service and IT needs
• Coordinate on-site Talent Management and Training visitors
• Occasionally act as back-up for Executive Assistants
• Assist with various event planning and coordination across ILM departments
• Special projects as needed on an on-going basis as assigned

What We're Looking For
• Bachelor's degree in film production or equivalent preferred
• Minimum one year of related experience
• Computer skills: Microsoft Word, Excel, Google Suite
• Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines
• Ability to work well in a team environment
• Strong verbal and written communication skills
• Excellent administrative and organizational skills

Jobcode: Reference SBJ-d91oy4-3-236-28-137-42 in your application.

Company Profile

Lucasfilm is among the world’s leading entertainment service companies, a pioneer in visual effects and sound across multiple mediums, and is home to the legendary Star Wars and Indiana Jones franchises.