Executive Assistant

Job Description

Executive Assistant (Physical Production)

We are looking for an Executive Assistant for our Physical Production team who reflects the innovative spirit, creative talent, and passion for great storytelling and filmmaking that define Lucasfilm.

The Executive Assistant provides administrative assistance to the VP, Physical Production at Lucasfilm. The EA is on the front line for production needs and at the center of the Physical Production department. In this position, the EA must be very personable, organized, tech-savvy, and able to multi-task in a fast-paced environment.

Responsibilities:
• Facilitate daily workflow of VP, Physical Production by maintaining calendar, scheduling meetings, handling travel, meeting logistics, etc.
• Process expense reports
• Handle all phone calls and written requests in a timely manner
• Keep the department running smoothly by answering phones for the department, maintaining accurate databases of phone calls and interview requests, ordering supplies, mailing and shipping, etc.
• Process invoices and purchase orders for the department
• Meet and greet visitors and gives tours, including VIP visits
• Sit on the desk of another Physical Production Executive, should their EA be absent
• Assist with special corporate projects & events; planning and execution

Basic Qualifications:
• Bachelor's degree or equivalent experience
• 2+ years' of experience providing administrative support or as coordinator within the entertainment industry
• Demonstrated professionalism and ability to maintain the highest level of confidentiality
• Ability use correct etiquette when speaking with productions, agencies, other studios, etc.
• Ability to handle many tasks efficiently with a high level of detail and accuracy within a fast-paced, multi-project, tight deadline environment
• Must be familiar with production documents such as call sheets, crew/unit lists, slates
• Must be familiar with industry agencies, ATL & BTL, and possess competent in industry research skills
• Must be proficient with the following software; G Suite and Microsoft Office
• Adobe Photoshop, Concur, and FileMaker Pro a plus
• Demonstrated ability to partner with others and build relationships
• Must be customer-focused, innovative, solution-oriented and efficient
• Must keep a positive attitude and work well under pressure
• Ability to be proactive, resourceful and flexible
• Excellent interpersonal communication skills, written and verbal
• Ability to communicate with all levels throughout the organization
• Ability to communicate with all levels of the public, including fans, press, VIP talent and representation
• Excellent organizational and follow-through skills
• Role requires ability to do overtime work

This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.

About Lucasfilm:

Lucasfilm is a global leader in film, television and digital entertainment production. In addition to its motion-picture and television production, the company's activities include visual effects, audio post-production and cutting-edge digital animation, interactive entertainment software, and the management of the global merchandising activities for its entertainment properties including the legendary STAR WARS and INDIANA JONES franchises. Lucasfilm Ltd. is headquartered in northern California.

Jobcode: Reference SBJ-g6x9jq-18-118-184-237-42 in your application.