Job Description
Company: Live Nation
Department: Human Resources
Location: Farringdon, London. Hybrid working.
Reports to: HR Director
Contract type: 40 hours per week, full time, permanent.
Role Description
We are looking for a Team Coordinator to join our Human Resources Department. We are a fun, experienced and talented HR team and this is a great opportunity for someone with coordination experience to try something new. The successful applicant will have involvement in all areas of HR and whilst you should be interested in HR, prior experiencee in HR is not a requirement for this role. You will love organising, collaborating and taking ownership and pride in your work.
The Team Coordinator will work in the HR department and be responsible for the co-ordination of Training programmes and HR and Recruitment events within Live Nation and AMG (UK). They will act as the primary point of contact for all HR facilitated events.
What it's like to work in the Team
Our team is made up of a diverse group of individuals, but we all share the same passion for putting our employees first. We have a fun atmosphere within the team, which helps us maintain an open, approachable department, which can partner and build genuinely authentic and valuable relationships with our employees and leaders. We are committed to working as a team and so support each other to achieve wins together.
Who you are
You may have previously been employed as a Team Assistant, Team Coordinator, Administrator etc.
Competencies / Skills / Knowledge / Experience
• Experience in an assistant/coordinator role or a role which requires a high degree of organisation
• Ability to build rapport and maintain good working relationships through exceptional interpersonal and communications skills (written and oral)
• Exceptional organisation and coordination skills with strong attention to detail
• Ability to prioritise and handle multiple projects and programmes concurrently
• Proven skills in problem solving
• Discretion when dealing with and having access to confidential, sensitive employee information
• Solid IT skills including the use of MS Office, particularly Outlook and Zoom (or equivalent)
Behaviours
• Be agile and adapt to frequent change
• Ability to work on own initiative and be self-motivated
• Patience
• Customer service/delivery focused
• Reliable and trustworthy
What the role includes
Learning and Development
• Co-ordinate all Learning and Development events facilitated by the HR department – including liaising with external training providers to schedule suitable dates and times, book venue/ meeting rooms/ Zooms, catering, training equipment, delegate invitations, attendee lists.
• Develop a solid understanding of the Learning Management System and its content to help advise managers and employees of online training that is available to them and how to access it.
• Researching the latest training available on the market.
• Organise and collate delegate feedback post training.
• Assist the trainer with the set up/clear down of each event.
• Liaise with finance to ensure training providers' invoices are paid on time.
Recruitment
• Assisting with the coordination and scheduling of interviews across multiple locations and time zones. This involves communicating directly with candidates and senior management.
• Help to coordinate Assessment Centres including liaison with hiring managers, candidates and booking meeting rooms.
• Support with recruitment and hiring projects.
• Send appropriate messaging to unsuccessful candidates.
HR
• Co-ordinate all HR team catch ups/meetings.
• Co-ordinate the Company's 'Going Live' Onboarding event for new starters accommodating both face to face and virtual attendees.
• Compliance Training Follow Ups.
• Regular employee file audits.
• Verifile employment checks inbox management.
• Co-ordinate sending HR communications with the Communications team.
• Co-ordinate the distribution of free office samples.
Benefits
• Be the first point of contact for employees and liaise with the Benefits and Compensation team to address employee queries.
• Help employees enrol in benefit plans, assisting them how to use the Company's benefit portal.
• Co-ordinate benefit 1 to 1s.
• Assist with pension auto enrolment administration.
• Assist with benefits comms and formatting.
Service delivery
• Deliver the highest standards of service to all customers (internal and external) through a positive, flexible and adaptable approach to all enquiries and requests.
The Company
APPLICATION DEADLINE: Monday 13th February 2023. We reserve the right to close applications at any time and encourage early application.
Jobcode: Reference SBJ-gpe5me-3-90-35-86-42 in your application.