Staff Accountant

Job Description

THE JOB

We are seeking a Staff Accountant for the Latitude 38 team, a segment of the Live Nation live music business. We are looking for a candidate who is proactively looking to improve processes. Must be able to problem solve and own processes start to finish. A go getter who loves a challenge. Willing to learn new systems and adapt as system change. This person must be a self-motivated individual with the ability to multitask. The role will be based in our Napa office.

WHAT THIS ROLE WILL DO

Accounting
• Be the main point of contact for staff regarding all accounting questions. Help develop process and procedure to ensure high quality of work and communication between departments

Vendor/Client Management
• Assist team with vendor/client set up (guide them through the process as necessary)
• Send DocuSign packets to vendors upon request
• Set up new clients/reactive inactive clients in Oracle
• Submit vendor/client updates within Oracle (Payment details/address changes/banking
• Maintain vendor folders in Dropbox
• Manage vendor pipeline data
• Prepare and update documentation on processes and procedures

Accounts Payable

Check/ACH
• Collect and process AP from the team per AP Guidelines.
• Ensure Invoices meet requirements for process
• Submit invoices into Inspyrus
• Respond to questions from team regarding payment status
• Update AP log as applicable
• Prepare and update documentation on processes and procedures

Wires
• Prepare wire packets for processing ensuring they have all documentation required
• Provide wire confirmations to staff as necessary
• File appropriate documentation in Dropbox/Drive
• Prepare and update documentation on processes and procedures

Credit Cards/Pex
• Manage Expensify and PEX systems ensuring receipts are uploaded in a timely manner by staff
• Review documentation ensuring it is accurate and matches charges
• Aid staff in obtaining receipts as necessary including transaction research
• Prepare and update documentation on processes and procedures

Petty Cash
• Manage Petty cash disbursement and collection
• Ensure receipts match logs and tie out to funds received
• Prepare and update documentation on processes and procedures

Accounts Receivable

Invoices
• Prepare invoices both manually and via Oracle upon request from staff
• Manage AR log with updates for staff

Shopify
• Prepare daily journal entries for payment received from Shopify
• Prepares monthly Sales Tax Journal
• Prepares and reports Quarterly sales tax journal

Tripleseat
• Post payment to Tripleseat program for suites tracking
• Reconcile CC Transactions
• Post journal entries for Suites
• Reconcile Oracle to Tripleseat

Insurance
• Be the main point of contact for staff regarding all Certificates of insurance including collection and issuing of certificates.
• Certificate of Insurance process management
• Review and Validate COI's submitted by staff
• Send COI's to proper agencies
• Track COI collections and provide information to staff about missing COI's For collections
• Act as the liaison with Corporate insurance group to obtain COI's for vendors per contracts

Contracts
• Manage contract process
• Send Master Service Agreements and Statements of work per team request via Docusign
• File all documents per guidelines in Dropbox
• Manage long term contracts schedule for SOX reporting
Other job duties as assigned

WHAT THIS PERSON WILL BRING
• Associates Degree or higher preferably in Accounting or Business Management
• Accounting knowledge/background
• Excel Knowledge and skills
• Experience with Adobe PDF
• Experience with Google Docs/ Sheets/ Forms
• Quality problem solving and communication skills
• Possess excellent organizational, communication, and analytical skills with the ability to prioritize and handle multiple tasks simultaneously in a fast-paced environment

BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Jobcode: Reference SBJ-dy9p90-3-129-45-92-42 in your application.