Full Time Job
Office Manager/ Admin Assistant
Live Nation
- Paid
- Full Time
- Mid (2-5 years) Experience
Job Description
THE JOBThe Office Manager/ Executive Assistant position is responsible for all front office activities including directing and coordinating all office services and facilities. Responsible for all purchase orders including supplies, amenities and office equipment, new hire processing and the liaison with the property manager, outside vendors and internal clients. Also responsible for a wide range of administrative and executive support related tasks for two Executives. Must be able to work independently with little or no supervision, be exceedingly well organized, flexible and enjoy the administrative challenges this position entails.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining proactive, resourceful and efficient, with a high level of professionalism. Confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
WHAT THIS ROLE WILL DO
• Acts as liaison between various Live Nation Concerts teams in order to accomplish a variety of company tasks including contact with senior management, colleagues & clients to facilitate work & meet objectives in a collaborative effort. Screens calls and responds to internal and external requests for information and follows through to ensure requested actions are taken or completed promptly and efficiently.
• Organize travel and expense receipts and process expense reports for department approval and reimbursement for both Executives.
• Office Maintenance requiring the liaison with building management and outside vendors for services.
• Performs general office duties including the purchase of ongoing supplies and managing the accounting of such purchases for distribution between the office
• Lead and plan office events including small internal office gatherings to commemorate special occasions/events.
• Assist with preparation of presentation materials, review and summarize miscellaneous reports and documents. Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Research Information and provide Data Entry for Live Nation internal software programs such as ROME, All Access, Egencia, Outlook and Ticketmaster. Enter project/tour logistics in ROME
• Process Ticket Request Forms for various shows ticket ordered when fulfilled for outside sources as a professional courtesy.
• Other duties as assigned
WHAT THIS PERSON WILL BRING
• College Degree preferred but not required
• Minimum 2 years prior experience as an assistant
• Strong computer skills and proficiency with the internet/web applications, MS Word, Excel and PowerPoint.
• Professional level writing, grammar and spelling skills.
• Excellent communication skills and professional phone etiquette.
• Ability to work both independently and collaboratively in an extremely fast-paced environment and handle tight deadlines.
• Must be able to handle confidential and sensitive material with discretion.
• The ability to multi-task, organize and handle last minute projects
• Proactive Team Player with positive attitude
BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network
EQUAL EMPLOYMENT OPPORTUNITY
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.
**Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules. It is estimated based on what a successful Colorado applicant might be paid. It assumes that the successful candidate will be in Colorado or perform the position from Colorado. Similar positions located outside of
Colorado will not necessarily receive the same compensation. Live Nation takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the CO EPEWA, a potential new employee's salary history will not be used in compensation decisions.
Jobcode: Reference SBJ-d28336-18-206-160-129-42 in your application.
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Company Profile
Live Nation
Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.