Job Description
THE JOB
The Executive Assistant will provide administrative support to the executive and his organization. This person should be productive while working independently and able to perform well while multi-tasking in a thriving, very fast-paced environment.
WHAT THIS ROLE WILL DO
• Anticipate executive needs and make sure all work materials are available for a successful work day (ex. agendas for meetings/calls approved and printed ahead of time, lunch ordered, etc.)
• Manage daily schedule and calendar.
• Coordinate all travel logistics, both domestic, international and charter including transportation, hotel, and any special needs.
• Confirm and be familiar with all daily scheduling and travel details
• Send out daily and weekly reminders as needed
• Screen and handle telephone communications.
• Greet and direct visitors.
• Maintain and execute expense reports.
• Review all mail correspondence and direct to appropriate parties.
• Coordinate, supervise, and complete special projects.
• Serve as liaison between the executive and other departments as directed.
• Coordinate all logistics surrounding client meetings.
• Participate in phone calls and take meeting minutes.
• Gather, enter and/or update data in records and databases.
• Review and file invoices, update spreadsheets, and handle payment tracking.
• Track all invoices and payments.
• Review and edit confidential documents and gather all needed materials to coincide with said documents.
• Responsible for handling highly confidential information.
• Act as a liaison between executives and various business guests, managers, etc.
• Support team with any other additional needs.
WHAT THIS PERSON WILL BRING
• Strong verbal / written communication, phone etiquette, computers (Microsoft Word, Excel, and PowerPoint) or similar programs.
• Ability to engage in positive interaction with co-workers, executives, and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
• Ability to multi-task daily, be organized, detail oriented, self-driven, forecast issues and handle last minute projects to meet deadlines.
• Proficient typing skills required (ability to type 60 wpm)
• College degree required
BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network
EQUAL EMPLOYMENT OPPORTUNITY
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.
**Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules. It is estimated based on what a successful Colorado applicant might be paid. It assumes that the successful candidate will be in Colorado or perform the position from Colorado. Similar positions located outside of
Colorado will not necessarily receive the same compensation. Live Nation takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the CO EPEWA, a potential new employee's salary history will not be used in compensation decisions.
Jobcode: Reference SBJ-ro3zy1-3-239-208-72-42 in your application.